Whenever a purchase order is prepared by the Director of Finance and any contract is submitted for encumbrance and certification, the Director shall examine the accounts to determine whether or not there is an unencumbered balance remaining in the amount allotted for the purpose to the account against which it is proposed that the purchase or contract be charged. If the unencumbered balance of the allotment is adequate, he shall encumber such balance by the amount of the purchase order or contract and enter upon the face of such purchase order or contract the following certificate which he shall sign:
"It is hereby certified that the amount ($ ) required to meet the contract, agreement, obligation, payment or expenditure for the above has been lawfully appropriated or authorized or directed for such purpose and is in the Treasury or in process of collection to the credit of the Fund free from any obligation or certification now outstanding."
Date
Director of Finance
He shall retain a copy for his files. (Reference Ohio R.C. 5705.41)