133.02 ASSISTANT TREASURER.

   (a)   There is hereby created the position of Assistant Treasurer. The job skills required for this position shall include, although not be limited to, a working knowledge of computers and office machines, business mathematics and accounting, effective skills in oral and written business communications and the ability to type. The Assistant Treasurer shall assist the Treasurer in the performance of his duties as set forth in Section 133.05. The Assistant Treasurer shall receive such compensation as Council shall provide from time to time, and shall be required to give bond.

   (b)   The Assistant Treasurer shall perform the following duties:

      (1)   Assist with the daily operations of the Village.

         A.   Assist with in-coming calls as needed,

         B.   Process and respond to daily mail deliveries for Treasurer’s office,

         C.   Greet and assist residents and visitor’s in a courteous and professional manner at all times,

         D.   Project a professional image in all dealings with the public,

         E.   Prepare and type correspondence for Treasurer’s office,

         F.   Order all office supplies and postage,

         G.   Assist State auditors during regular and special audits,

         H.   Train and supervise accounting clerk.

         I.   Deposit computer back-up tapes in Village off site safe deposit box.

      (2)   Prepare bi-weekly payroll for Village.

         A.   Maintain time clock and prepare time cards,

         B.   Audit time cards for accuracy and signatures of department supervisors,

         C.   Input and update payroll data including deductions changes, vacation and sick time, and holiday accumulations and personal data of employees,

         D.   Prepare and distribute signed payroll checks,

         E.   Prepare payroll deduction checks and mail to proper agencies,

         F.   Prepare all pertinent payroll deposits for banking including payroll tax deposits,

         G.   Update personnel records,

         H.   Serve as liaison with other agencies in personnel matters concerning payroll information,

      (3)   Prepare accounts payable for processing.

         A.   Maintain purchase order system,

         B.   Sort vendor invoices and distribute to proper department for verification and signature,

         C.   Input payable information onto computer system,

         D.   Process checks for authorized signature,

         E.   Mail checks to vendors,

         F.   Update accounts payable files,

         G.   Prepare monthly expenditure reports for distribution to Finance committee.

      (4)   Serve as daily administrator for all incoming revenue.

         A.   Process all daily receipts from other departments,

         B.   Post receipts to proper accounts,

         C.   Deposit all receipts daily with designated depository,

         D.   Prepare bank reconciliation,

         E.   Prepare Treasurer’s Report and financial reports for distribution to Mayor and Council,

         F.   Prepare accounts for month-end closing.

      (5)   Assist Treasurer with following reports for other agencies.

         A.   Public Employees Retirement System,

         B.   Police and Firemen’s Disability and Pension,

         C.   State of Ohio,

         D.   Regional Income Tax Agency,

         E.   Board of Building Standards,

         F.   Bureau of Workers Compensation,

         G.   Ohio Board of Building Standards,

         H.   Federal Tax Return Form 941,

         I.   Civil Rights Commission,

         J.   United States Census,

         K.   Federal Form W-2 for personnel,

         L.   Federal Form 1099 for vendor services,

      (6)   Provide assistance to Treasurer, Mayor and Finance Committee as needed.  
(Ord. 1996-78. Passed 10-16-96.)