(a) Any news media organization that desires to be given advance notification of special meetings of a municipal body shall file with the Clerk of Council a written request therefor. Except in the event of an emergency requiring immediate official action as referred to in subsection (d) hereof, a special meeting shall not be held unless at least twenty-four hours advance notice of the time, place, and purposes of the special meeting is given to the news media that have requested such advance notification in accordance with subsection (b) hereof.
(b) (1) News media requests for advance notification of special meetings shall specify: the municipal body that is the subject of such request; the name of the media; the name and address of the person to whom written notifications to the media may be mailed, telegraphed, or delivered; and the names, addresses, and telephone numbers, including addresses and telephone numbers at which notification may be given either during or outside of business hours of at least two persons to either one of whom oral notifications to the media may be given, and at least one telephone number which the request identifies as being manned, and which can be called at any hour for the purpose of giving oral notification to the media.
(2) Any such request shall be effective for one year from the date of filing with the Clerk of Council or until the Clerk of Council receives written notice from the media canceling or modifying such request, whichever is earlier. Each requesting news media shall be informed of the period of effectiveness at the time it files its request. Such request may be modified or extended only by filing a complete new request with the Clerk of Council. A request shall not be deemed to be made unless it is complete in all respects, and the request may be conclusively relied on by the Village, the municipal body that is the subject of such request, and the Clerk of Council.
(c) The Clerk of Council shall give such oral notification or written notification, or both, as the Clerk of Council determines, to the news media that have requested such advance notification in accordance with subsection (b) hereof, of the time, place, and purposes of each special meeting, at least twenty-four hours prior to the time of the special meeting.
(d) In the event of an emergency requiring immediate official action, a special meeting may be held without giving twenty-four hours advance notification thereof to the requesting news media. The persons calling the meeting, or any one or more of such persons or the Clerk of Council on their behalf, shall immediately give oral notification or written notification, or both, as the person or persons giving the notification determine, of the time, place, and requested advance notification in accordance with subsection (b) hereof. The minutes or the call, or both, of any special meeting shall state the general nature of the emergency requiring immediate official action.
(Ord. 1976-06. Passed 4-21-76.)
(Ord. 1976-06. Passed 4-21-76.)