(A) County funds shall be paid out only on order of Fiscal Court.
(B) No expenditures may be made in excess of revenues or for purposes other than appropriated.
(C) No appropriations may be made which exceed adopted budget amounts.
(D) The Treasurer shall keep a record of each budget appropriation, all expenditures from that appropriation and each budget fund. This record is called the Appropriation Expenditure Ledger.
(E) The Treasurer shall maintain a general ledger in which all transactions are entered, either in detail or in summary. Each fund (General Fund, Road Fund, Jail Fund, LGEA Fund and the like) has a complete balancing set of General Ledger Accounts. Control accounts are established for the Cash Receipts Register and the Appropriation Expenditure Ledger.
(F) The Treasurer shall maintain a Cash Receipts Register containing columns for total cash received, source of revenue and miscellaneous revenue for each fund.
(G) The Treasurer shall maintain an Appropriation Expenditure Ledger. This ledger is a group of accounts supporting in detail the appropriation and expenditure accounts of the General Ledger. An account must be provided for each appropriation made in the budget. The original appropriation shall be entered and all amendments and transfers authorized by order of the Fiscal Court. All expenditures shall be charged to an appropriation account.
(H) The Treasurer shall maintain a record of all warrants paid in chronological order in a Warrant Distributions Register. Columns are provided for date, payee, warrant number, appropriation expenditure account number and amount. Separate columns are provided for each fund so that 1 register serves all funds.
(I) The Treasurer shall maintain a Payroll Authorization Book which is designed to facilitate convenient preparation and certification of the payroll. One order of the Fiscal Court may be made to authorize payment for all employees for more than 1 payroll period.
(J) The Treasurer shall maintain an Individual Earnings Record for each employee, including gross earnings, deductions and net pay at the time computed.
(K) The treasurer shall maintain a Notes Payable Register which provides information on notes for temporary loans in anticipation of the current year’s revenue, indicating the principal amount, interest rate, due date, fund and other necessary details.
(L) The Treasurer shall maintain a Bond Register which records the history and authorization pf each bond issue, whether general obligation bonds, revenue bonds or special levy bonds. A separate sheet shall be prepared for each issue.
(M) The Treasurer shall invest and reinvest county funds as provided in KRS 66.480.
(Ord. 4-92 § 2.4, passed 5-26-1992)