(A) Negotiated procedures may be used instead of sealed bids when the dollar amount exceeds
$30,000
, when the Fiscal Court makes a written determination that:
(1) An emergency exists which will result in danger to health, safety or property;
(2) The contract is for professional services; or
(3) All bids received exceed the amount budgeted.
(Am. Ord. 3-96, passed 7-9-1996; Am. Ord. 16-01, passed 2-13-2001)
(B) One copy of the determination shall be submitted to the Clerk of the Fiscal Court and another copy placed in the file.
(C) When the prerequisites have been met for the use of the negotiated procedures, the Judge/Executive or his or her designee shall proceed to negotiate with 1 or more suppliers in order to obtain the most advantageous terms.
(D) The best negotiated proposal shall be submitted to the Fiscal Court for approval and the Clerk shall notify the person awarded the contract.
(E) The Clerk of the Fiscal Court shall prepare a record of all negotiated contracts, showing the items and quantities acquired, name of suppliers, cost and date of each contract.
(Ord. 4-92 § 4.5, passed 5-26-1992; Am. Order 15, passed 9-12-2006; Am. Ord. 2019-06, passed 8-13-2019)