The Fiscal Court establishes a purchase order system to be used by the Woodford County Sheriff and Woodford County Clerk's Office on the following conditions.
(A) All bills shall be pre-approved by obtaining a purchase order requisition, which may be requested by any employee of the Sheriff's Office or County Clerk's Office; and
(B) The person requesting the purchase order shall, on the purchase order requisition form, indicate the item, quantity and the expected cost; and
(C) The purchase order requisition must first have the approval of the Sheriff or County Clerk or, in the office holder's absence, his or her first deputy, and must indicate that the item is a budgeted line item with available funds, or is not a budgeted line item; and
(D) All purchase order requisitions for bills over $5,000 must have the second approval of the Woodford County Judge/Executive or his or her designee; and
(E) After obtaining all required approval signatures on the purchase order requisition, a purchase order shall be issued by the Woodford County Judge/Executive’s Office. It shall be the duty of the Woodford County Sheriff and the Woodford County Court Clerk to establish and maintain a purchase order number system, which comports with the system employed by Woodford County Government.
(Ord. 2006-01, passed 1-10-2006; Am. Ord. 2011-03, passed 5-24-2011)