(A) The Personnel Officer shall maintain a personnel file for each county employee. All changes in the status of employees shall be recorded in these files, which shall be retained and maintained in accordance with applicable state and federal laws.
(B) The file shall show:
(1) The employee’s name, address and phone number;
(2) Position title;
(3) Hiring dates;
(4) Departmental assignment;
(5) Salary;
(6) All changes in status as a county employee; and
(7) Additional information this code, other governing laws or the county requires.
(C) Employee medical records shall be maintained in a confidential manner, separately from other employee files.
(D) Requests for employment verification will be handled by the Personnel Administrator. The only information that will be provided is dates of employment and position held with the Court. With specific written consent from the employee, former or current, wage information will be provided.
(E) Outside review of the personnel records should be governed by the Kentucky Open Records statutes.
(Order 10, passed 5-27-1998)