(A) Announcement of positions.
(1) Announcement of a position shall include such information as to where to apply, deadlines for application, the title and pay ranges for the position, summary of duties of the position, and the position qualifications required. All written announcements of a position shall contain the following statement: “An Equal Opportunity Employer.”
(2) Announcements for newly established or existing positions should be made public in a newspaper of general circulation in the area. The county’s work force should be notified by posting of job vacancies or newly established positions in a conspicuous place to which all employees have access. If a position becomes open the Department Head should submit the announcement to the Judge/Executive or his or her designee, so that he or she can send it to be posted at each department. Employees’ requests for consideration for the positions shall be made to the County Judge/Executive or his or her designee in writing.
(B) Applications for positions.
(1) Woodford County’s open application policy allows persons interested in employment to complete an application form at any time regardless of whether or not vacancies exist. The application form should indicate the position(s) for which the person is applying.
(2) The application form by which a person applies for a position shall require:
(a) Information about the applicant’s training and experience;
(b) A release form may be required to conduct a background investigation as related to the job for which the individual has applied; and
(c) Whatever additional information is required for an evaluation of the applicant’s fitness for the position for which he or she applies.
(3) When a vacancy exists, the County Judge/Executive or his or her designee shall review each application.
(4) No person may be appointed to a position unless verified information on an official application form indicates that the person meets the required qualifications set forth in the position description for the position.
(5) The Judge/Executive or his or her designee shall keep all application forms filed with the county, for a minimum period of 2 years.
(C) Appointment to positions.
(1) There are 4 types of appointments:
(a) Introductory. The first 6 months of service in a position to which an employee has been appointed, promoted, re-employed, or reinstated shall constitute an introductory period. Upon successful completion of the introductory period, the employee shall receive regular status. If at any time during the introductory period the appointing authority determines that the services of the employee have been unsatisfactory or are no longer needed, an employee may be separated from his or her position without the right of appeal or a hearing. (Exception: A full-time police officer shall be appointed for a 1-year term by the Judge/Executive “unless sooner removed by the County Judge/Executive for neglect of duty or improper conduct,” per KRS 70.540).
(b) Full-time. After successful completion of an introductory period, full-time appointments are made on a full-time basis, to full-time established positions, for an indefinite period.
(c) Part-time. Appointments may be made on a part-time basis, to part-time positions, for an indefinite period.
(d) Temporary. Temporary appointments are made on a full-time or part-time basis, to a temporary or regularly established position, for a specified period of time not to exceed 1 year and are not renewable.
(2) Full-time employees shall be entitled to all benefits as provided in these policies. Part-time or temporary employees shall not be entitled to any benefits unless otherwise stated in these policies.
(3) The qualifications of an applicant for a position shall be ascertained on the basis of 1 or more of the following:
(a) Information the applicant supplies on an application form prescribed and supplied by the county;
(b) Written, performance or post-job offer physical examinations;
(c) Interviews;
(d) Information and evaluation supplied by the references whom the applicant identifies on the application form; and
(e) Other elements deemed appropriate.
(4) The County Judge/Executive shall consider all persons who qualify for an appointment to a position of a particular classification. No person may be appointed to a position unless information on an official application form indicates that the person has the desired qualifications set forth in the position description.
(5) All county employees shall be appointed and removed by the County Judge/Executive, with approval of the Fiscal Court, unless they are employees appointed pursuant to the authorities granted to the Judge/Executive by KRS 67.711(1).
(Order 10, passed 5-27-1998)