(A) Lodging.
(1) The cost of lodging shall be reimbursed for Council members only. An itemized receipt shall be filed with the Town Purchasing Agent as provided herein. During conventions, seminars and similar activities, lodging shall be on the recommended list. Lodging expenses incurred in excess of the amount charged at the headquarters/seminar hotel shall not be reimbursed unless lodging at the headquarters/seminar hotel is not available. All reservations for lodging shall be made by the Municipal Clerk or the Town Manager.
(2) The cost of additional services such as pay movies, room service, valet service, personal telephone calls and the like shall be at the expense of the Council member concerned. The cost of laundry and dry cleaning is reimbursable if the official’s absence extends over more than seven calendar days. An itemized receipt shall be filed as provided herein.
(3) Costs necessary to perform official duties shall be reimbursed provided an itemized receipt is filed as provided herein.
(B) Meals. Council members traveling on official business shall be granted a per diem of $75 per day.
(C) Mileage. When utilizing private vehicles, Council members’ mileage for official town business trips shall be reimbursed at the standard mileage rate currently in effect as recognized by the United States Internal Revenue Service.
(D) Voucher submittal. Itemized receipts and vouchers shall be filed with the Town Purchasing Agent within five days after return from travel. The town shall pay valid claims within seven days from date of filing.
(Ord. 02-19-02B, passed 2-19-2002; Ord. 06-15-04, passed 6-15-2004)