(A) Name of Commission. The official name of the Commission shall be the Town Planning Commission.
(B) Officers.
(1) Election of officers. Annually, at the regular meeting of the Planning Commission held in the month of July, the Commission shall elect a Chairperson, a Vice Chairperson and a Secretary. The officers may succeed themselves once.
(2) Chairperson. The Chairperson shall preside at all meetings of the Planning Commission and at other meetings and public hearings called by the Commission. He or she shall call special meetings of the Planning Commission when required and shall transmit reports, plans and recommendations of the Planning Commission to the appropriate governing authority, and in general shall act as spokesperson for the Commission.
(3) Vice Chairperson. The Vice Chairperson shall serve as Chairperson in the absence or the disability of the Chairperson. In the event of the death or resignation of the Chairperson, the Vice Chairperson shall perform the latter’s duties until a time as the Commission shall elect a new Chairperson.
(4) Secretary. The Secretary shall assist the Chairperson in the preparation of agenda for Planning Commission meetings, shall prepare and send out notices for regular and special meetings, shall establish and maintain the Commission’s files and its books of account, and shall have the custody of all funds coming into the possession of the Commission and shall deposit the same in the name of the Commission in a bank or banks as the Commission may select. Under the Commission’s direction and upon its authorization, the Secretary shall sign all orders and checks for the payment of money and shall pay out and disburse Commission funds.
(5) Additional duties. The Chairperson, Vice Chairperson and Secretary shall undertake any other duties and functions as may from time to time be required by the Commission or by its bylaws.
(C) Meetings.
(1) Regular meetings. The regular meetings of the Planning Commission shall be held on the third Thursday of each month, at 7:00 p.m. at the call of the Chairperson. There will be no regular meeting in December.
(2) Special meetings. Special meetings shall be called by the Chairperson, provided that reasonable advance notice is given each member.
(3) Quorum. A quorum shall consist of three members.
(4) Order of business. The order of business at all regular meetings shall be as follows:
(a) Roll call;
(b) Approval of minutes of previous meeting;
(c) Unfinished business;
(d) New business; and
(e) Adjournment.
(5) Meetings and records open. All meetings of the Planning Commission at which official action is taken shall be open to the public and all records of the Commission shall be a public record.
(6) Voting. All members must vote, unless there is a conflict of interest, which must be so stated. The Chairperson has the option of voting; Chairperson must vote to break any tie vote.
(D) Amendments to bylaws. Changes may be made to the bylaws of the Planning Commission by the affirmative vote of the majority of the entire membership of the Commission.
(1995 Code, § 5-2004) (Ord. passed 11-2-1989)