(a) In order to obtain approval of a subdivision the following procedure shall be followed:
(1) The subdivider shall arrange a pre-application meeting with the planning staff to discuss the proposed subdivision. The subdivider shall provide a boundary survey map and a conceptual layout of the proposed streets, lots, and utilities.
(2) After such meeting, and with the staff's suggestions being incorporated in the proposal, the subdivider shall file the preliminary plat, final plat or administrative subdivision application form and pre-application filing fee (See Administrative Code Section 135.02).
(3) Upon receipt of a completed application form for a preliminary plat or final plat, the planning staff shall schedule a Commission public hearing on the application and publish a legal advertisement at least (30) days prior to such hearing giving its date, place, and hour. (Note: The legal advertisement is not required for an administrative subdivision).
(4) The planning staff shall send, by certified mail, a notice of the hearing to the property owners who own property adjacent to the tract being subdivided, the list being submitted by the applicant. (Note: The mailing of notices is not required for an administrative subdivision).
(5) The Commission shall conduct a public hearing giving an opportunity for the applicant, persons in favor and persons in opposition to voice their opinion about the application. (Note: The public hearing is not required for an administrative subdivision).
(6) Upon completion of the public hearing, the Commission shall vote on the application. (Note: The public hearing is not required for an administrative subdivision).
(7) If the conceptual plan is approved, the subdivider will submit a completed preliminary plat or final plat in accordance with the requirements of Section 1305.
(8) Upon receipt of the preliminary or final plat, the planning staff shall refer a copy to the town engineer for his review and report.
(9) If the plat is approved, the planning staff shall provide the subdivider a copy of the plat signed by staff. If the plat is approved with conditions, revisions or restrictions, the staff shall add, or have the subdivider add, such conditions, revisions or restrictions to the plat prior to signing it. If the plat is denied the staff shall provide the subdivider with a copy of the plat with the denial and the reason(s) for the denial indicated thereon.
(10) The planning staff shall retain a copy of the plat for the town's records.
(b) All the above shall also apply to a final plat that has not been previously approved as a preliminary plat by the Commission.
NOTE: Once a preliminary plat has been approved, the subdivider may take options on the new lots, but lots shall not be sold and deeds conveyed until the final plat is approved. Building permits shall be obtained for all such improvements prior to beginning construction.
(c) An administrative subdivision shall be referred to the Planning Commission’s Engineer for review and report. The planning staff shall consider such report. If the report is favorable, and there are no plat revisions necessary, the planning director, or a duly authorized staff person, shall approve the plan by signing it. If the report requires revisions, such revisions must be made prior to signing the plat. The planning staff shall file with the planning commission a report on administrative subdivisions they have approved. This report shall be done at least quarterly, and may be mailed to the commission with their monthly meeting packet.
(d) Within 30 days, the applicant shall file with the Putnam County Clerk’s office four (4) copies of the final plat or administrative subdivision plat. One (1) approved copy shall be returned to the Town of Winfield.
(e) If at any time during the application process, the applicant delays more than six (6) months responding to any request, comment, or required step the application and its process will be terminated. If the applicant wishes to proceed with seeking approval for the application, they will be required to start from the beginning including payment of all applicable fees.
(Ord. 2005-06-02. Passed 3-20-06.)