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(A) Office and employees. The Merit Commission shall maintain an office in Joliet, Illinois, where the staff assistants as it requires shall function and where its files and records shall be kept.
(B) Confidential matters. The files of the Merit Commission relating to all personnel matters of the County Police Department shall be confidential; however, any member of the Department shall be permitted on request to examine his or her graded written examinations and efficiency reports. The reason or reasons for rejection of an applicant for appointment to the Department shall not be disclosed.
(C) Regular meetings. A regular meeting of the Merit Commission shall be held at its office in Joliet, Illinois, on the second Monday of each quarter, i.e., the second Monday in January, April, July and October. The Commission may postpone a quarterly meeting to any other time the Chairperson may fix, but not later than the last day of the same month.
(D) Special meetings. Notice of special meetings shall be given by the Chairperson to each of the Merit Commission members, specifying the time and place of the special meeting, at least five days before the date thereof; however, notice may be waived.
(E) Voting. On all matters, the concurrence of at least two members of the Merit Commission shall be necessary to a decision and the action of this majority shall be the act of the Commission.
(F) Quorum. At all meetings, two members of the Merit Commission shall constitute a quorum and shall conduct any and all business of the Commission.
(G) Change in procedures, rules and regulations. The Merit Commission may at any meeting, regular or special, amend, adopt or rescind any procedures, rules or regulations by a vote of two-thirds of the members present at the meeting, subject to approval of the County Board.
(H) Officers of the Merit Commission. The officers of the Commission shall be: Chairperson, Vice-Chairperson and Secretary.
(1) The Chairperson shall preside at all meetings and shall perform all duties required by him or her by these procedures, rules and regulations.
(2) The Vice-Chairperson shall preside at meetings in the absence or disability of the Chairperson.
(3) The Secretary shall keep the minutes and records of the Commission.
(4) The term of office of the Chairperson and of the Secretary shall be two years or until his or her term of office as a member of the Commission shall expire, whichever period is shorter.
(I) Minutes and records. The Merit Commission shall keep and maintain a minute book of meetings in which will be recorded the actions of the Commission and decisions rendered at each meeting.
(J) Inspections. At the request of the Sheriff, or at its discretion, the Merit Commission shall periodically, and at least annually, inspect and investigate the morale and efficiency of the personnel of the County Police Department and may report its findings.
(1980 Code, § 33.04) (1966 pp. 13—14, adopted 1- -66) (Sup. Rec. Bk. 237, pp. 87—88)