(A) Procurement cards.
(1) Procurement cards (p-cards) may be used for:
(a) Incidental (small value) purchases of goods or services.
(b) Travel and training costs at limits approved by a Department Director or Finance Officer pursuant to the Town of Wilkesboro Procurement Card Policy.
(2) Employees using p-cards must comply with the requirements and procedures set forth by the Town Finance Department.
(3) P-cards are considered an alternative payment tool and not a procurement method. Use of a p-card does not exempt any town employee from following the requirements and procedures set forth in this any town policy, nor does it exempt compliance with applicable statutes, regulations, governing board directives, policies, procedures, and best practices.
(4) Refer to the Town of Wilkesboro P-Card Policy for specific information related to p-card use.
(B) Fuel cards.
(1) The fuel card program was established to provide a uniform method of purchasing fuel for town vehicles. The fuel program administrator is performed by accounts payable and are responsible for administration of the program.
(2) A fuel card is issued for each town-owned vehicle and a department miscellaneous card for fuel for equipment such as mowers, chainsaws, etc. Each card is to remain secured inside the vehicle and used for that vehicle only. Do not share cards with other vehicles.
(3) A fuel personal identification number (PIN) should be issued to each town employee approved to drive town-owned vehicles by the fuel administrator. Each driver is responsible for using the appropriate PIN to fuel vehicles, as necessary. Fuel cards are restricted to purchase fuel only and shall be used as designated.
(4) The card is to be used in the conduct of Town of Wilkesboro business only. The use of a Town of Wilkesboro fuel card shall only be used to purchase fuel for town vehicles and equipment. Any other use outside of town operations is fraudulent use.
(Res. 2020-16, passed 8-3-2020)