Council shall appoint a City Clerk who shall serve at the will and pleasure of Council. The Clerk shall be supervised by Council through the Mayor. Except as otherwise provided in this Charter the Clerk shall have the power, and it shall be his or her duty to:
(1) Give notice of and attend all meetings of the Council, keep the journal of its proceedings, authenticate by his or her signature and record in full in a book kept for the purpose all ordinances and resolutions of the Council, prepare and keep up to date an index of all such ordinances and resolutions, and keep all such records available for public inspection.
(2) Make and certify copies of any ordinance, resolution or order of the Council whenever required to do so, and affix the corporate seal of the City to any paper required to be sealed and to any certified copy of any paper, order or preceding which he or she may make.
(3) Perform the duties of the City Treasurer. As such the Clerk shall keep complete and accurate fiscal accounts and records as required by law or this Charter and in the manner prescribed by the State Tax Commissioner and other State officers having authority to prescribe therefor, and in accordance with directives from the Common Council; and he or she shall render such reports as may be required of him or her by law, this Charter or other ordinance, resolution or order of Common Council.
(4) Prepare and cause to be served all notices required to be given to any person, firm or corporation, and after the proper service and return of any notice, to file and preserve the same. The Clerk shall issue all City licenses and permits, except as may be provided otherwise.
(5) Except as may be otherwise provided in this Charter or by State law, the Clerk, acting in capacity as City Treasurer, shall collect taxes, fines, special assessments and other money due the City and shall receive from all City officers and employees money paid to them for the City, and all City money so collected or received by him or her shall be deposited promptly in the depositories designated for such purpose by the Common Council. The Mayor and such member of the committee on finance as the Council shall from time to time designate shall sign all checks, drafts and warrants against the City treasury or any depository of the City.
(6) Have custody of and keep available for inspection the permanent records of the City and file and properly index all records of such City officers and departments as the Mayor may direct.
(7) Perform such other duties as may be required of him or her by this Charter, by general law, or by City ordinance or order of the Mayor not inconsistent with this Charter or with general law.
(8) The City Clerk shall be permitted to delegate the ministerial functions of his or her position but shall retain full responsibility for the proper performance of his or her duties as set forth herein.
It is the intention of this section that the Council shall have supervisory power over the Clerk, but that such power be exercised through the Mayor. As previously provided in this Charter, the Council is intended to act as one body, and it is contrary to the spirit of this Charter for any of its members to individually influence or direct the performance of the Clerk's duties.