The Commission shall:
(A) Be composed of five members appointed by the City Council, to a term commencing on the day of , in the following manner:
(1) The five members shall have a demonstrated interest in, or background in, historic preservation or history-related disciplines (e.g., history, architecture, archeology, architectural history, geography, real estate, art history, and the like);
(2) One member shall be nominated by the city and/or County Historical Society and shall serve a one-year term; and
(3) Four members shall be appointed from the city and/or county at large. The initial appointments shall be for terms of one year, two years, two years, and three years, and shall thereafter be for a term of three years.
(B) Notify the City Council of any vacancy in the membership of the Historic Landmarks Commission and the vacancy shall be filled in the same manner as the original appointment for the balance of the unexpired term;
(C) Not receive any salary for their services as Commissioners, but may be reimbursed for all reasonable and necessary expenses actually incurred in the performance of their duties, which have the prior approval of the Commission. Any such expenses which shall exceed $100, or other amount deemed appropriate by the Municipal Court, shall be approved prior to said expense being incurred by the City Council;
(D) Select one of their members as a Chairperson and one of their members as Secretary, who shall keep accurate records of the proceedings of the Commission at every meeting thereof;
(E) Fix a time and place for holding regular meetings and, unless changed by a unanimous vote of the Commission, shall meet at least once every other month (six times per year). Special meetings of the Commission may be called by the Chairperson or by at least two members upon written request to the Secretary. The Secretary shall send notice of any special meeting, including the time, date, and meeting location, at least two days in advance of the special meeting; however, written notice shall not be required if said special meeting has been fixed at regular meeting or if all members are in attendance at the special meeting;
(F) Not take any action unless authorized by a majority of the members at a properly constituted regular or special meeting. A majority of members shall constitute a quorum;
(G) Count the vote of each member thereof equally in all matters which come before the Commission;
(H) File for public record with the Clerk of the City Council, minutes of all its meetings, within 60 days of the date such meeting was held; and
(I) Be authorized and empowered, within the limits of funds available thereof to employ assistants, technical personnel, consultants, and such other employees as are necessary to discharge its duties and responsibilities as hereafter set forth.
(Ord. passed 5-4-1998)