The Charter Board shall:
(A) Be composed of seven members elected by regular municipal election to a term of six years, as provided in W. Va. Code 8-3-9, such election to occur in the same manner as elective city officers;
(B) Notify the City Council of any vacancy in the membership of the Charter Board and the vacancy shall be filled temporarily by appointment by a majority action by the remaining members of the Charter Board, and a successor shall be elected at the next regular municipal election in the same manner as elective city officers, such successor to hold office for the remainder of the term;
(C) Not receive any salary for their services as Board Members, but may be reimbursed for all reasonable and necessary expenses actually incurred in the performance of their duties which have the prior approval of the entire Board. Any such expenses which shall exceed $100, or other amount deemed appropriate by the Municipal Court, shall be approved prior to said expense being incurred by the City Council;
(D) Select one of their members as a Chairperson and one of their members as Secretary, who shall keep accurate records of the proceedings of the Board at every meeting thereof;
(E) Fix a time and place for holding regular meetings, and unless changed by a unanimous vote of the Board, shall meet at least once every other month (six times per year). Special meetings of the Board may be called by the Chairperson or by at least two members upon written request to the Secretary. The Secretary shall send notice of any special meeting, including the time, date, meeting location, at least two days in advance of the special meeting; however, written notice shall not be required if said special meeting has been fixed at a regular meeting or if all members are in attendance at the special meeting;
(F) Not take any action unless authorized by a majority of the members at a properly constituted regular or special meeting. A majority of members shall constitute a quorum;
(G) Count the vote of each member thereof equally in all matters which come before the Board;
(H) File for public record with the Clerk of the City Council, minutes of all its meetings, within 60 days of the date such meeting was held; and
(I) Be authorized and empowered, within the limits of funds available thereof to employ assistants, technical personnel, consultants, and such other employees as are necessary to discharge its duties and responsibilities as hereafter set forth.
(Ord. passed 9-9-1998)