(A) Regular meetings.
(1) Regular meetings of the Planning Commission shall be held at least quarterly on dates to be determined as needed.
(2) Regular meetings will start at 4:30 p.m.
(3) When a meeting date falls on a legal holiday, the meeting shall be held on the day following unless otherwise designated by the Planning Commission.
(B) Special meetings.
(1) Pursuant to W. Va. Code 8A-2-7(b), the Planning Commission may hold special meetings. Notice of the special meeting must:
(a) Be in writing;
(b) Include the date, time, and place of the meeting; and
(c) And be sent to all members at least two days before the special meeting.
(2) Written notice of a special meeting is not required if the date, time, and place of the special meeting were set at a regular meeting.
(3) Notice for special meetings shall, if applicable, adhere to relevant notice requirements of the West Virginia Code and West Virginia Ethics Commission.
(C) Quorum. A quorum of members must be present in order to conduct a meeting. “Present” includes physically present or present via telephone call or present via internet meeting programs (such as Zoom and the like). Any attendance issues shall be resolved by the President of the Planning Commission.
(D) Majority votes. When a quorum exists, a majority vote of the quorum shall be required for motions to be passed/adopted.
(Ord. 2022-09, passed 4-4-2022)