(a) Pursuant to requisitions submitted and approved by the Mayor or Council, the Director of Purchasing shall prepare the specifications for, and obtain proposals to furnish the City with the commodities, materials, articles, equipment and/or supplies specified in such requisitions, provided such are consonant with the provisions of the Charter. He shall make all purchases of supplies for the City. When an expenditure of the City for purchase of supplies is required by Article V, Section 5(a) of the City Charter to be let by bids, the Director of Purchasing shall advertise for, receive, open and present all bids to Council. The Director shall make no purchase except on authority of requisitions submitted by a department head or their designated representative and approved by the Mayor. Before any funds may be expended, the Director of Finance shall first certify that the City has sufficient funds to cover the purchase and that such funds have been lawfully appropriated or authorized.
(b) He shall store and distribute all supplies required by or purchased for the City. He shall inspect all supplies, articles, commodities, materials or equipment acquired for the City and determines their quantity, quality and conformation to specifications. When necessary he shall transfer from storeroom to storeroom or warehouse to warehouse within the City, supplies, commodities or materials and, upon approval by the Mayor, shall sell obsolete or surplus equipment, supplies, materials or articles, He shall cause adequate stock records to be kept which shall at all times disclose the number or amount of and the value of all items carried in storerooms or warehouses, and the receipt and cost of all such items.
(c) The Director shall cause an inventory to be taken of all items in storerooms or warehouses of the City under his supervision. He shall compare such inventory with the stock records of the same date, and shall furnish a certified copy thereof to the Mayor, the Director of Finance and Council. The Mayor may direct the Director of Purchasing to maintain other records when, in his judgment, such records are necessary for the protection of the City. All department heads shall submit to the Director of Purchasing annually an inventory of all municipal property in their care and control. It shall not be necessary to place valuations on the items in such inventory. (Ord. 2010-180. Passed 2-3-11.)