(a) The Planning and Zoning Commission shall organize annually and elect a chairman, vice-chairman and secretary from its membership. The secretary need not be a member of the Planning Commission. The Commission shall adopt rules as may be necessary to carry into effect the provisions of this chapter and to exercise the powers and jurisdiction conferred upon it by this chapter, the Zoning Code of the Municipality and the laws of the State.
(b) The chairman shall preside at the meetings of the Commission. He shall decide on all points of order and procedure, unless otherwise directed by a majority of this Commission. The chairman may appoint committees deemed necessary to carry out the business of the Commission. The chairman may administer oaths and compel the attendance of witnesses. The chairman's signature shall be the official signature of the Commission and shall appear on all decisions as directed by the Commission.
(c) The vice-chairman shall serve in the absence of the chairman. He shall have all of the powers of the chairman during his absence, disability or disqualification.
(d) The secretary shall keep minutes of all meetings and shall be responsible for all official correspondence of the Commission.
(1) Meetings. Meetings of the Commission shall be held at the call of the chairman and such other times as the Commission may determine. All meetings shall be open to the public.
All actions of the Commission shall be taken by resolution, the vote of each member recorded. The majority of the Commission shall constitute a quorum to do business.
No member of the Planning Commission shall vote on any matter in which he is personally or financially interested.
(Ord. 1972-57. Passed 1-15-73.)
(2) Minutes and records. The secretary of the Commission shall keep minutes of its proceedings, showing the vote of each member upon each question, or if absent or failing to vote, indicating such fact and shall keep records of its examinations and other official action, all of which shall be certified correct and filed in the Clerk of Council's office and shall be a public record. (Ord. 2012-13. Passed 5-7-12.)