As used in this chapter:
(a) "Personal information" means any information that describes anything about a person, or that indicates actions done by or to a person, or that indicates that a person possesses certain personal characteristics, and that contains, and can be retrieved from a system by, a name, identifying number, symbol or other identifier assigned to a person.
(b) "System" means any collection or group of related records that are kept in an organized manner and from which personal information is retrieved by the name of the person or by some identifying number, symbol or other identifier assigned to the person. "System" includes both records that are manually stored and records that are stored using electronic data processing equipment. "System" does not include published directories, reference materials or newsletters, or routine information that is maintained for the purpose of internal office administration, the use of which would not adversely affect a person.
(c) "Maintains" means ownership of, control over, responsibility for, or accountability for systems, and includes depositing information with a data processing center for storage, processing or dissemination.
(d) "Village Official" means, for purposes of this Chapter, the Mayor, Clerk-Treasurer/Finance Director, the Manager, and any commission or board of the Village government.
(e) "Personal Information System Officer" means an individual who has been appointed pursuant to Section 165.04.
(Ord. 2012-02. Passed 3-7-12.)