The City Clerk shall devote full time to his office and shall not engage in any other occupation or hold any other office, and, in addition, he shall exercise the following powers:
(A) He shall attend all meetings of the Council and keep in a proper minute book a record of its proceedings, and sign the record of each said proceeding.
(B) He shall keep a complete record of all ordinances, resolutions and acts of the City Council. He shall enter in a separate volume all ordinances of a general nature, a violation of which shall subject any person to any penalty and carefully index the same. All ordinances providing for the issuing of bonds, the creation of a debt, the construction of any public improvement, or of any local or temporary nature shall be entered in a separate volume by the City Clerk and carefully indexed. He shall keep complete books of account showing all financial transactions of the City and of each department, all receipts, expenditures made by the City, the sources of all income and the purposes of all expenditures. He shall enter in the Municipal assessment docket all special assessments made for public improvements, showing the name of the owner of the property, the particular property on which the assessment is levied, the date of the entry, and the minute book and page showing the entry of the ordinance or resolution creating the assessment, and the maturing time of the assessment. When and as the installments upon principal and interest on each assessment shall be paid, he shall enter such payments showing the amount paid upon principal, the amount of interest, under the heading and in the account of such special assessment. When the special assessment, principal and interest shall have been paid in full, he shall make an entry in red ink on the face of the account showing that the special assessment is fully satisfied and paid. He shall make out all vouchers and pay rolls of the City, and shall do and perform all other duties which may be required of him by the Council by any ordinance or resolution.
(C) He shall prepare and cause to be served all notices required to be given to any person, firm or corporation, and after proper service and return thereof of any notice, he shall file and preserve the same.
(D) He shall file in convenient form so as to be readily accessible all correspondence carried on by the City or by any department thereof, and, as custodian of all the books, records and proceedings of the Council, he shall make and certify copies thereof whenever required and affix the Corporate Seal of the City to any paper required to be sealed and to any certified copy of any paper, order or proceeding which he may make.
A copy of any record, paper, entry, order, ordinance, resolution or proceeding made by the Council, or by the Police Court Judge when properly certified under the Seal of the City, shall be admissible as evidence in any court in the State in any proceeding in which the original paper or record, if present, would be admissible.
The City Clerk shall work the hours of duty determined by the City Manager.
(Am. Ord. 2069, passed 3-25-19)