(A) Receive and review the village’s billing statement;
(B) Match receipts submitted by card users with the statement of account;
(C) Verify that purchases are for village business;
(D) Verify that travel-related charges have been authorized by the Village Manager;
(E) Make payments on a timely basis to ensure the village does not accrue finance charges; and
(F) If the Finance Director cannot verify that the purchase made was necessary and for official use, the purchase will be reviewed by the Village Manager. If it is determined the purchase was not appropriate, then the card user must provide a credit receipt showing the items have been returned or a personal check must be issued for the full amount of that purchase.
(Res. 2013-011, passed 3-18-2013)