§ 39.060 DISCLOSURE OF FINANCIAL INTEREST.
   (A)   Who must file. The City’s Finance Director and Human Resources Director shall certify to the City Clerk a list, current as of the previous July 1, of the names and mailing addresses of the persons who are required to file a financial disclosure statement in the current year.
      (1)   Persons or entities doing business with the city. For purposes of this chapter, a list prepared by the Finance Director of each person doing business with the city in an amount in excess of $1,000 for the preceding year shall be determinative for purposes of reporting under this section.
      (2)   Public officials, employees and members of boards and commissions. Public officials or employees holding the following positions as of July 1 of any year are required to file a financial disclosure statement:
         (a)   Any person holding an elective city office;
         (b)   Members of the Board of Ethics, Finance and Audit Review Commission and Civil Service Commission;
         (c)   All department heads;
         (d)   All full-time appointed unclassified management employees;
         (e)   Those employees whose responsibilities (as determined, in the sole discretion of the Board of Ethics) involve dispositive and discretionary judgments regarding the sale or lease of real estate, receipt of monies, purchasing of commodities (as defined in Chapter 38 of this code of ordinances), issuing of permits or licenses, assessment of property, inspection of property, settlement of claims (as set forth in Chapter 36 of this code of ordinances), or, the preparation or awarding of contracts or retention of outside services; and
         (f)   Any other employees or members of boards or commissions who may be designated by the Board of Ethics, by regulation.
      (3)   Filing. Any public official, employee or member of a board or commission whose position is designated as requiring the filing of a financial disclosure statement, but who did not hold the position at the time the filing was required for the current year, shall file the required statement within 21 days following the date he first held the position. The statement shall be current as of the date the public official, employee or member of a board or commission first entered the new position, except that a public official, employee or member of a board or commission who has previously filed a current statement during that year is not required to file a new one merely by virtue of entering a new position.
   (B)   Form. Every financial disclosure statement, which is required to be filed hereunder, shall be in the form prescribed by the Board. Information which is required shall be provided on the basis of the best knowledge, information and belief of the reporting public servant, and shall be typewritten or printed. The statement shall be verified, dated and signed by the reporting public official, employee or member of a board or commission personally.
   (C)   Procedure.
      (1)   A financial disclosure statement is considered filed when the City Clerk receives it.
      (2)   The City Clerk shall, in writing, notify all persons required to file financial disclosure statements under this chapter. Notice shall be delivered by first class mail to the last known address appearing in city records.
      (3)   All financial disclosure statements shall be available for examination and duplication by the public in the office of the City Clerk during the regular business hours of the city, except as otherwise provided by law. The person requesting the duplication shall pay costs of duplicating the financial disclosure statement.
   (D)   When filed. Those persons set forth herein shall file, under oath, a financial disclosure statement for the preceding calendar year with the City Clerk on or before the July 1 next in any year in which they hold such a position. Any such individual who leaves his office or position shall file a financial disclosure statement covering that portion of the year during which the individual held his office or position. The City Clerk shall notify the individuals of the requirements of this division within 30 days after their departure from the office or position. The individuals shall file the statement within 60 days after receipt of the notification.
(Ord. passed 8-11-2003)