(a) Council authorizes the Auditor to prepare and utilize a facsimile signature, in lieu of his manual signature, and to affix such facsimile signature to any of the following instruments: checks; drafts; warrants; vouchers; or other instruments for the payment of money and necessary or desirable in connection with the withdrawal of City funds for and on its behalf. The Auditor may affix his manual or facsimile signature to the instruments identified so long as he continues to act as such officer/employee. The use of facsimile signatures is expressly approved by Council. Said checks, drafts, warrants, vouchers, or other instruments for the payment of money may be drawn or relate to the accounts of the City with the various financial institutions (depositories/banks) with which the City conducts business. The Auditor is directed to provide written notice of the use of any facsimile signature to the depository from which the funds are to be drawn.
(b) Council directs that the financial institutions (depositories/banks), with which the City does business, are authorized and requested to accept, honor, cash, pay or transfer, without limit as to the amount or without further inquiry, checks bearing the authorized signature(s) as provided by the immediately preceding paragraph whether tendered in payment of an individual obligation or deposited in the account of the City.
(c) Facsimile signature is defined to include, but is not limited to, the reproduction of any authorized signature by a copper plate or by a photographic, photo static or mechanical device. Facsimile signature does not authorize the use of a rubber stamp signature for any of the instruments detailed above.
(d) In order to protect the City and its employees from loss, damage or expense occasioned by the unauthorized use of a facsimile signature, the Council directs the Auditor to procure for the City and for the individuals identified above a surety bond in such amount as approved by the Law Director.
(e) The actual facsimile signature should be maintained under the care, custody and control of the Auditor and, as further precaution, all checks must be entered into the check register so that all numbers can be accounted for.
(Ord. 12091/08. Passed 2-27-08.)