(a) There is hereby created the position of Administrative and Purchasing Coordinator under the control and direction of the Director of Public Service and Safety.
(b) The duties of the Administrative and Purchasing Coordinator shall be:
(1) Prepare bid specifications and other necessary documents related to the purchase of supplies, materials, services and equipment.
(2) Receive, examine and process requisitions and determine the priority of purchases.
(3) Consult with appropriate vendors and receive and list quotations and bids for the best prices consistent with specifications.
(4) Prepare proposals, issue purchase orders and recommend the award of contracts to vendors for purchases.
(5) Verify commodity and service quality, attend bid openings and report all pertinent information related to the bid process.
(6) Coordinate and consolidate the needs of the various City departments and divisions for the purchase of supplies, materials, services and equipment.
(7) Keep records and files of items purchased and price quotations of items required for the operation of the departments and divisions.
(8) Review all bills and invoices prior to payment.
(9) Supervise the work of employees of the Procurement Office and establish the methods and procedures thereof.
(10) Review and consolidate the budget requests of the various departments and divisions of the City and assist in the preparation of the annual budget of the City.
(11) Perform such other duties as may be designated by the Director of Public Service and Safety.
(c) The Administrative and Purchasing Coordinator shall have as one of his qualifications not less than three years' experience in a recognized purchasing department.
(Ord. 6552/66. Passed 2-7-66.)
(Ord. 6552/66. Passed 2-7-66.)