The Village Clerk is responsible for the safekeeping of all documents whether paper or electronic belonging to the village. The Clerk shall retain all documents for five years from the earlier of the date on the document or the date of receipt Any document older than five years shall be destroyed. This rule shall not apply to ordinances, resolutions, the village code, the zoning code, to written contracts having terms lasting more than five years, to any documents which may create a liability lasting more than five years or to any other document designated for permanent storage by the President or the Village Attorney.
(1975 Code, § 7-115) (Ord. 09-11d, passed 11-7-2009)