(A) The Records Management Officer and the City Administrator shall develop a records management plan for the city for submission to the Mayor and City Council. The plan must contain policies and procedures designed to reduce the costs and improve the efficiency of recordkeeping, to adequately protect the essential records of the city that are of historical value. The plan must be designed to enable the Records Management Officer to carry out his or her or her duties prescribed by state law and this section effectively.
(B) Once approved by the Mayor and City Council, the records management plan shall be binding on all offices, departments, divisions, programs, commissions, bureaus, boards, committees, or similar entities of the city and records shall be created, maintained, stored, microfilmed, or disposed of in accordance with the plan.
(C) State law relating to the duties, other responsibilities, or recordkeeping requirements of a department head do not exempt the department head or the records in the department head’s care from the application of this section and the records management plan adopted under it, and may not be used by the department head as a basis for refusal to participate in the records management program of the city.
(Ord. 15-90, passed 11-12-1990)