(A) In the event that employees or officials of the city use their own vehicle while conducting city business, the employees and officials shall be reimbursed at a rate approved by the State Board of Accounts. In the event that an employee or official uses a municipally owned vehicle while on city business and is required to purchase fuel or incur related vehicular expenses, the employee or official shall be reimbursed for the actual expenses incurred.
(‘89 Code, § 24.01)
(B) City employees and officials will be reimbursed for actual meal expenses incurred by the person when traveling outside of the City of Valparaiso on city business. The maximum daily reimbursement for meal expenses is $40 per day. The city employee or official shall present to the city Clerk-Treasurer receipts for each meal expenditure in order to receive reimbursement.
(‘89 Code, § 24.02)
(C) In the event that an employee or official is required to incur expenses for overnight accommodations while on municipal business, the employee or official shall only stay at hotels or motels providing municipal or governmental discounts. In the event that a spouse is traveling with the employee or official, the city will reimburse the employee or official for the single rate only.
(‘89 Code, § 24.04)
(D) Whenever possible, any expenses discussed in this section and/or miscellaneous other expenses incurred by a city employee or official shall be authorized in advance by the Clerk-Treasurer and/or the Mayor. The elected officials shall also give approval to a Department Head for conferences and/ormeetings to be attended by any employee of the city. The Mayor and the Clerk-Treasurer shall have final approval of any and all reimbursements pursuant to this section. Any expense incurred under this section shall be paid in the normal manner after a proper claim and proof of payment has been submitted to the office of the Clerk-Treasurer.
(‘89 Code, § 24.05) (Am. Ord. 14-2004, passed 4-12-04)