§ 30.06 PERSONAL SERVICES CONTRACTS.

   (A)   The following procedures shall apply to the award of personal services contracts.

      (1)   Personal service contracts for $5,000 to $10,000. Personal services contracts involving an anticipated fee of $5,000 or more but less than $10,000 per fiscal year shall be awarded by the contracting agency following solicitation of offers for personal services by written invitation or advertisement in sufficient number to provide a choice for the city from among qualified service providers. The contracting agency shall determine the selection criteria to be included in the written invitation or advertisement and shall have authority to negotiate and enter into the contract.

      (2)   Personal service contracts from $10,000. Personal services contracts to which division (A)(1) above does not apply and having an anticipated fee of $10,000 or more shall be awarded by the City Council following solicitation of offers based on the procedure and selection criteria adopted by the City Council before offers are solicited.

      (3)   Other contracts. Except as otherwise provided in the Public Contracting Code, for all other personal services contracts, including amendments to and annual renewals of existing contracts and emergencies, the contracting agency may enter into the contract without a solicitation of offers. A personal services contract shall not be artificially divided or fragmented to qualify for the award procedures provided by this section.

   (B)   The following criteria shall be considered in the evaluation and selection of a personal services contractor. This section does not preclude the use of other additional criteria:

      (1)   Total cost to the agency for delivery of services;

      (2)   Expertise of the contractor in the area of specialty called for;

      (3)   References from successfully completed projects managed by the contractor;

      (4)   Utilization of locally procured goods, services or personnel;

      (5)   Other services provided by the contractor not specifically listed in the request for proposal;

      (6)   Timeliness of delivery of services; and

      (7)   Other criteria specially listed in the solicitation document on a case by case basis.

(Ord. 489, passed 2-14-2005)

§ 30.07 DISPOSITION OF PERSONAL PROPERTY.

   (A)   The City Council shall have the authority to determine when personal property owned by the city is surplus.

   (B)   The City Administrator shall select the method of disposal which maximizes the value the city will realize from disposal of the surplus property. Surplus personal property shall be disposed of as follows:

      (1)   Sold to the highest qualified buyer meeting the sale terms when the value of each item so offered is less than $2,000 and the sale has been advertised at least once in a newspaper of general circulation in the Union area not less than one week prior to the sale;

      (2)   Traded in on the purchase of replacement equipment or supplies;

      (3)   Sold at public auction advertised at least once in a newspaper of general circulation in the Union area not less than one week prior to the auction. The published notice shall specify the time, place and terms upon which the personal property shall be offered and a general description of the personal property to be sold;

      (4)   Sold at a fixed price retail sale if doing so will result in substantially greater net revenue to the city; or

      (5)   Contracted for use, operation or maintenance by one or more private or public entities. Prior to approval of such a contract, the City Council shall determine that the contract will promote the economic development of the city.

   (C)   All personal property sold pursuant to this section shall be sold as-is without any warranty, either express or implied, of any kind.

   (D)   Sales of surplus personal property may be conducted electronically.

(Ord. 489, passed 2-14-2005)

§ 30.08 ADOPTION OF CODES AND RULES.

   (A)   Except as specifically provided in this subchapter, public contracts shall be awarded, administered and governed according to the Public Contracting Code and the Model Rules, as they now exist and may be amended in the future.

   (B)   In the event of a conflict between any provisions of this subchapter and the Public Contracting Code or Model Rules, the provisions of the Public Contracting Code or Model Rules shall prevail.

(Ord. 489, passed 2-14-2005)

FIXING REGULAR MEETING DATES; RULES AND REGULATIONS FOR PROCEEDINGS

§ 30.25 REGULAR CITY COUNCIL MEETINGS.

   The regular meeting date of the City Council of the City of Union shall be on the second Monday of each month, unless the Monday falls on a holiday as that term is defined by Oregon Revised Statutes. If the second Monday falls upon a holiday, the regular meeting of the City Council shall be held on the next succeeding Monday. The City Council, by resolution, may change the regular meeting date as it deems necessary. The Council shall, by resolution, establish the time and place of the regular meeting.

(Ord. 404, passed 7-13-1987; Ord. 482, passed 2-14-2005)

§ 30.26 SPECIAL COUNCIL MEETINGS.

   Special meetings of the Council may be called by the Mayor, or, in his or her absence or inability to act, by the President of the Council by giving 24 hours previous written notice to each member of the Council of the time of the meeting and the purpose of same. Special meetings may also be called upon the request of three or more members of the Council by giving 24 hours notice of the meeting to all members of the Council then in the city. Special meetings of the Council may also be held by common consent of all the members of the Council.

(Ord. 404, passed 7-13-1987; Ord. 482, passed 2-14-2005)

§ 30.27 EXECUTIVE SESSIONS.

   Executive sessions may be held during regular or special meetings, so long as appropriate statutory limitations are met.

(Ord. 404, passed 7-13-1987; Ord. 482, passed 2-14-2005)