(A) An employee shall have access to the employee’s own personnel records or to any information pertaining to him/her which is maintained in the personnel records by the Department of Administration at any reasonable time. Such personnel records shall be held confidential to the extent permitted by this title, Chapter 2.92 of this code, and other applicable laws.
(B) A record of all disciplinary actions must be contained in the employee’s personnel records.
(C) Any authorized person examining personnel records shall sign for the personnel records, and the signature shall be dated.
(D) Review of all personnel records shall be conducted in the presence of the City Manager or designee and no documents shall be removed without the specific approval of the City Manager or designee.
(E) All documents placed in an employee’s personnel file which document an employee’s disciplinary action history shall first be initialed by the employee. An employee’s initials shall indicate only that the employee has seen the document and shall not indicate an employee’s agreement with the contents of the document. In the event an employee refuses to initial or sign a document, the Personnel Officer shall so note in the file.
(F) The Personnel Officer shall ensure that no document is placed in an employee’s personnel file that has not been seen and/or signed or initialed by the employee.
(Am. Ord. 2019-10, passed 9-10-19)