(a) Introductory Meeting: Sketch Plan.
(1) The developer or his representative is encouraged to meet with the Engineer, Mayor, and Planning Commission prior to the submission of a preliminary and final plat for review. The purpose of the meeting is to informally discuss these regulations and the criteria and standards contained herein, the City's thoroughfare plan, applicable zoning regulations, and other matters relative to the platting process in order to provide direction to the developer or his representative in the preparation of the preliminary and final plats.
(2) The developer or his representative is also encouraged to submit a sketch plan (12 copies) to the Planning Commission, legibly drawn and at a suitable scale, for discussion purposes at a worksession meeting. No review fee shall be imposed for a sketch plan. Following the introductory sketch plan stage, the developer or subdivider may proceed to submit preliminary and final plats of the proposed subdivision in accordance with these regulations. Said plats should reflect the comments and recommendations offered by the Planning Commission on the sketch plan.
(b) Preliminary Plat and Final Plat Required.
(1) A preliminary plat and a final plat for a major subdivision may be submitted concurrently by the developer or applicant. However, at the option of the developer or applicant, the preliminary plat and final plat may be reviewed separately by the Planning Commission.
(2) For land to be subdivided, recorded as one parcel or as contiguous parcels under the same ownership, the developer shall prepare a preliminary plat of the entire parcel of land or contiguous parcels of land under the same ownership for review and consideration by the Planning Commission.
(3) No final plat for the subdivision of land shall be recorded until approved by the Planning Commission and the approval is endorsed thereon by the Chairman of the Commission.
(4) No final plat for the subdivision of land shall be recorded until such plat is accepted by Council and all necessary guarantees are submitted and approved by the City Administration.
(5) Prior to the time of submission of the final plat, the developer should also submit the improvement plans and the erosion and sedimentation control plan, if required, to the applicable reviewing Agencies.
(c) Required Submissions for a Preliminary Plat. The developer or applicant shall submit the following documents to the Commission:
(1) Two (2) copies of a completed preliminary plat application, signed and dated by the applicant or his authorized representative.
(2) Eighteen (18) copies of the preliminary plat.
(3) The preliminary plat review fee as specified in these regulations. The Planning Commission Secretary shall stamp all of the documents required by this section upon receipt and affix the date thereon.
(4) Required content for preliminary plat approval of major subdivisions as specified in section 1185.03 of these regulations.
(d) Submission of Preliminary Plat to Other Agencies and Officials for Review.
(1) Within five (5) days of the submission of the preliminary plat for acceptance, the Planning Commission Secretary shall schedule a meeting to consider the plat and send a written notice informing the officials and agencies listed in this section of the submission of the proposed plat and the date, time and location of any meeting at which the Planning Commission will consider or act upon the proposed plat. The meeting shall take place within thirty (30) days of submission of the preliminary plat, and no meeting shall be held until at least seven (7) days have passed from the date the notice was sent by the secretary or his/her authorized representative.
(2) The Planning Commission Secretary shall forward one (1) copy of the preliminary plat and the written notice as required by this section to each of the following officials and agencies:
Municipal Building/Zoning Inspector.
Municipal Fire Department.
Municipal Engineer.
Municipal Police Department.
County Health Department, if individual on-site septic systems and/or individual water wells are proposed.
Summit County Soil and Water Conservation District.
Board of Education for the school district.
Applicable public utility companies.
Parks & Recreation Department.
Public Works Department
(e) Comments by Officials and Agencies on the Preliminary Plat. Comments by officials and agencies that have received a copy of the preliminary plat as provided for in these regulations shall be made in writing to the Planning Commission Secretary prior to the meeting date of the Planning Commission at which the preliminary plat is to be considered. If on-site septic systems are proposed, the Planning Commission shall require the Summit County Health Department to review and comment in written form on the preliminary plat before the Commission acts upon it. Additional comments may be made at the meeting at which the plat is to be considered. During the (20) day review period specified herein, the secretary, or his/her authorized representative, may forward any comments to the developer or his representative for consideration prior to the Planning Commission meeting at which the plat is to be acted upon.
(f) Action by the Planning Commission and Council on the Preliminary Plat.
(1) The approval of the Planning Commission or the refusal to approve shall be endorsed on the preliminary plat by the Chairman of the Planning Commission within forty-five (45) days after the first Planning Commission meeting at which the plat is reviewed or within such further time as the applying party may agree.
(2) The approval or grounds of refusal to approve of any preliminary plat, including citation of or reference to the rule violated by the plat shall be stated upon the record of the Planning Commission. The acceptance of the preliminary plat as well as any comments made by the Planning Commission to be considered in the preparation of the final plat shall be forwarded in writing by the Planning Commission Secretary to the developer or his authorized representative. The refusal to approve the preliminary plat as well as the grounds for refusal shall be forwarded by the Planning Commission Secretary to the developer, or his authorized representative, with the refusal to approve endorsed thereon as provided for in this section.
(3) The Planning Commission Secretary shall notify the Clerk of Council of the approval of the preliminary plat. The Clerk shall enter approval of the preliminary plat as an item on the agenda of the next regular Council meeting following approval by the Planning Commission. Council shall approve or disapprove the preliminary plat by motion requiring majority vote for passage. If the preliminary plat is disapproved by Council, the minutes of the Council meeting shall reflect the reasons for such disapproval.
(g) Effect of Acceptance of the Preliminary Plat.
(1) The approval of a preliminary plat by the Council shall neither constitute the approval of the final plat, nor shall the approval of a preliminary plat by the Planning Commission be an acceptance by the public of the dedication of any street, highway, improvement(s) or other way or open space shown upon the plat.
(2) Preliminary Plat approval shall be for one (1) year from the date of approval by the Council. If a development is continually being developed then the Preliminary Plat is in effect until a one (1) year lapse of time between development phases, at which time the preliminary plat is null and void.
(3) The purpose of the review and consideration of a preliminary plat is to provide guidance to the developer in the preparation of a final plat in accordance with these regulations.
(4) If zoning requirements or regulations are amended before a Final Plat is approved by the Planning Commission and accepted by Council the Final Plat must comply with the requirement or regulations as amended.
(h) Required Submissions for a Final Plat. The developer or applicant shall submit the following documents to the Planning Director or his authorized representative:
(1) Two (2) copies of a completed final plat application signed and dated by the applicant or his authorized representative.
(2) Eighteen (18) copies of the final plat.
(3) Two (2) copies of any covenants or restrictions, both existing and proposed.
(4) Certification of condition of title on the land to be subdivided.
(5) The review fee as specified in these regulations.
(6) One (1) copy of the liability insurance as specified in Section 1189.03(a) (5) of these regulations.
(9) Required plat content for final plat approval of major subdivisions as specified in Section 1185.05 of these regulations.
The Planning Commission Secretary shall stamp all the documents required by this section upon receipt and affix the date thereon.
(i) Submission of Final Plat to Other Agencies and Officials for Review.
(1) Within five (5) days of the submission of the final plat for approval, the secretary shall schedule a meeting to consider the plat and send a written notice informing the officials and agencies listed in this section of the submission of the proposed plat and the date, time, and location of any meeting at which the Planning Commission will consider or act upon the proposed plat. The meeting shall take place within thirty (30) days of submission of the final plat, and no meeting shall be held until at least seven (7) days have passed from the date the notice was sent by the secretary.
(2) The Planning Commission Secretary shall forward copies of the final plat and the written notice as required by this section to the following officials and agencies:
Municipal Building / Zoning Official.
Municipal Fire Department.
Municipal Engineer.
Municipal Police Department
County Health Department, if individual on-site septic system and/or individual water wells are proposed.
Municipal Law Director.
Summit County Soil and Water Conservation District.
Twinsburg Board of Education.
Applicable public utility companies.
Parks & Recreation Department.
Public Works Department
(j) Comments By Officials and Agencies on the Final Plat. Comments by officials and agencies that have received a copy of the final plat as provided for in these regulations should be made in writing to the Planning Commission Secretary prior to the meeting date of the Planning Commission at which the final plat is to be considered. If on-site septic systems are proposed, the Planning Commission shall require the Summit County Health Department to review and comment in written form on the final plat before the Planning Commission acts upon it. Additional comments may be made at the meeting at which the plat is to be considered. During the twenty (20) day review period specified herein, the secretary may forward any comments to the developer or his representative for consideration prior to the Planning Commission meeting at which the plat is to be acted upon.
(k) Action by the Planning Commission and Council on the Final Plat.
(1) The approval of the Planning Commission or the refusal to approve shall be endorsed on the final plat by the chairman of the Planning Commission within forty-five (45) days after the first Planning Commission meeting at which the plat is reviewed or within such further time as the applying party may agree.
(2) The approval of or grounds of refusal of approval of any final plat, including citation of or reference to the rule violated by the plat shall be stated upon the record of the Planning Commission. The approval of the plat or the refusal to approve as well as the grounds for refusal shall be forwarded in writing by the Planning Commission Secretary to the developer or his authorized representative along with the original mylar of the plat with the refusal to approve endorsed thereon as provided for in this section.
(3) The Planning Commission Secretary shall notify the Clerk of Council of the approval of the final plat. Acceptance of the final plat by Council shall be accomplished by ordinance.
(l) Effect of Approval of the Final Plat.
(1) The approval of the final plat by the Planning Commission and acceptance by Council shall not be deemed an acceptance by the public of the dedication of any street, highway, improvement(s) or other way or open space shown upon the plat, until such time as the improvements have been inspected and approved by the Engineer and Council pursuant to Section 711.101 of the Ohio Revised Code.
(2) No lots in the subdivision shall be sold or ownership transferred until the final plat of the subdivision has been recorded with the County Recorder. (Ord. 93-2009. Passed 4-28-09.)