(A) Purchases less than $10,000. Purchases of goods or services within this category may be authorized by a department head. Purchases in this category may be made for goods or services for which there are line items or categories for expenditure within the department's budget.
(B) Purchases from $10,000 to $25,000. For purchases of goods or services within this category, a department head or City Administrator shall solicit, in writing, at least three non-sealed bids for the item or items. The department head shall submit the completed purchase order with the bids attached to the City Administrator prior to the issuance of a purchase order. The execution of the bid requirement shall be documented by the department head on the purchase order provided by the City Administrator. After a purchase order has been assigned and signed by the City Administrator, the department head may proceed with the purchase or contract for services to the lowest responsible bidder who submits the bid most advantageous to the city. The City Administrator is not required to obtain at least three non-sealed bids for goods or services within this category but shall seek to contract for goods or services under terms and conditions that are in the best interest of the city.
(C) Purchases greater than $25,000. Contracts for goods or services greater than $25,000 shall be handled in accordance with the requirements set forth in ILCS Ch. 65, Act 5, §§ 8-9-1 and 8-9-2. The City Council shall have the authority to award contracts within this category. Contracts for goods or services within this category shall be purchased from the lowest responsible bidder, after due notice inviting bids, unless competitive bidding is waived by a two-thirds vote of the Aldermen then holding office.
(E) Blanket orders. At the discretion of the City Administrator blanket purchase orders may be issued each month to the several vendors the city uses to supply minor items on a regular basis. Purchase of small items can then be made by going to the store, purchasing the item, signing a sales slip and telling the vendor to charge the purchase against the blanket purchase order. A signed copy of the sales slip is left with the vendor who will send it to the city with his or her monthly statement.
(F) Designee in Administrator's absence. A designee shall be appointed to act as the City Administrator in emergency situations, when the City Administrator is unable to be located or is not within the city limits. When the term CITY ADMINISTRATOR is used in this chapter, the term shall also refer to the designee who shall have all the powers and limitations of the City Administrator under the appropriate emergency situation as conferred under this chapter.
(1986 Code, § 6.5-2) (Ord. 1992-21, passed 6-15-1992; Ord. 1994-25, passed 8-16-1994; Ord. 2008-15, passed 9-15-2008; Ord. 2021-21, passed 9-7-2021)