A. Filing Period: An application for a Special Event License shall be filed with the City Clerk not less than thirty (30) days nor more than one hundred twenty (120) days prior to the date on which it is proposed to conduct the Special Event.
B. Information Required: The application for the Special Event License shall be made upon a form provided by the City Clerk and shall include at a minimum the following information:
1. The name, mailing address and telephone number of the person or organization seeking to organize and conduct the Special Event;
2. If the Special Event is proposed to be conducted for, on behalf of or by an organization, the name, address and telephone number of the headquarters of the organization, and of the authorized and responsible heads of such organization;
3. The name, address and telephone number of the person who will be the Special Event Chairperson or Director and who will be responsible for its conduct;
4. The date(s) when the Special Event is to be conducted;
5. The hours the Special Event will start and terminate;
6. The location of the Special Event and a notarized statement of ownership or authorization from the owner of the property on which the Special Event is proposed to be located. If the Special Event is located on City-owned property no notarized statement shall be required;
7. If the Special Event is a race or parade:
a. The route to be traveled, including the starting point and the termination point; and if the route includes any state routes requiring the applicant to obtain a UDOT parade permit in addition to the City's Special Event License;
b. The approximate number and type of entries expected to participate in the Special Event;
c. The interval of space to be maintained between units of a parade;
d. A statement as to whether the Special Event will occupy all or only a portion of the width of any street proposed to be traversed; and
e. The location by street or any other location of any assembly areas for such Special Event;
8. If the Special Event is designed to be held by, and on behalf of or for, any person other than the applicant, the applicant for the Special Event License shall file with the City Clerk a communication in writing from the beneficiary, authorizing the applicant to apply for the Special Event License on his/her/its behalf;
9. The person signing the Special Event License shall be responsible for reading and knowing the contents of, and agreeing to follow the requirements of this Chapter and any applicable provisions of the Toquerville Code, the Utah Code and the Utah State Tax Code; and shall provide evidence of compliance with Utah State Tax Commission sales tax collection requirements to include providing the City with the Special Event tax number issued for the event;
10. Special Events that include food items will provide a list of exhibitors or vendors along with evidence of compliance with State and County laws and ordinances regulated by the Washington County Health Department and International Fire Code;
11. A plan addressing the following:
a. Access: Specific areas shall be designated for ingress and egress of emergency vehicles, including appropriate barriers to regulate vehicular and pedestrian traffic.
b. Control Plan: A plan establishing adequate provisions for traffic control, crowd control, patron control, and enforcement of city ordinances, state and federal laws and any other applicable regulations, including, but not limited to, traffic, fire, health, security, and Americans with Disabilities Act regulations.
c. Emergency Services: First aid supplies and equipment, and emergency medical services shall be made available to meet public health and safety concerns or legal requirements.
d. Parking: Temporary off-street parking shall be provided at the rate of one vehicle for every four (4) persons reasonably expected to attend the Special Event use unless exempted by the City's Zoning Administrator. Such parking need not be hard surfaced but dust control will be required. If parking spaces are not marked, parking personnel shall be present to ensure orderly and safe ingress and egress from the parking area.
e. Sanitation Facilities: Adequate sanitation facilities shall be provided based on the duration of the Special Event and on the number of persons reasonably expected to participate.
f. Security: A plan shall be approved establishing the number and type of law enforcement and security personnel that will be present at the Special Event to monitor and facilitate the use and provide spectator or participant control and direction. Security personnel must be licensed or certified. Proof must be provided.
g. Existing Zoning: A designation of existing zoning of the site and contiguous properties.
h. Description Of Other Uses: Written description of other uses and/or structures on the property and on contiguous properties.
i. Site Plan: Site plan, drawn to scale, showing proposed locations and uses of all temporary structures.
C. Late Applications: The City Clerk, where good cause is shown therefor, shall have the authority to consider any application hereunder which is filed less than thirty (30) days before the date such Special Event is proposed to be conducted. A late fee of fifty dollars ($50.00) will be imposed for a late application.
D. License Fee: There shall be paid at the time of filing the application for a Special Event License a fee in the amount designated by the City Council from time to time and set forth in the City's Uniform Fee Schedule. (Ord. 2021.01, 1-20-2021)