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(A) The written notice required under this subchapter shall be sworn to by the person claiming the damage or injuries or by someone authorized by him or her to do so on his or her behalf.
(B) Failure to swear to the notice as required herein shall not render the notice fatally defective, but failure to so verify the notice may be considered by the City Council as a factor relating to the truth of the allegations and to the weight to be given to the allegations contained therein.
(1995 Code, § 1.305) (Ord. 81, passed 7-22-1986)
RECORDS MANAGEMENT POLICY
All documents, papers, letters, books, maps, photographs, sound or video recordings, microfilm, magnetic tape, electronic media or other information recording media, regardless of physical form or characteristic and regardless of whether public access to them is open or restricted under the laws of the state, created or received by the city or any of its officers or employees pursuant to law or in the transaction of public business are hereby declared to be the records of the city, and shall be created, maintained and disposed of in accordance with the provisions of this subchapter or procedures authorized by it and in no other manner.
(Ord. 2012-02, passed 5-17-2012)
For the purpose of this subchapter, the following definitions shall apply unless the context clearly indicates or requires a different meaning.
DEPARTMENT HEAD. The officer who by ordinance or administrative policy is in charge of an office of the city that creates or receives records.
ESSENTIAL RECORD. Any record of the city necessary to the resumption or continuation of its operations in an emergency or disaster, to the re-creation of its legal and financial status, or to the protection and fulfillment of obligations to the people of the state.
PERMANENT RECORD. Any record of the city for which the retention period on a records control schedule is given as permanent.
RECORDS CONTROL SCHEDULE. A document prepared by or under the authority of the Records Management Officer listing the records maintained by the city, their retention periods and other records disposition information that the records management program may require.
RECORDS MANAGEMENT. The application of management techniques to the creation, use, maintenance, retention, preservation and disposal of records for the purposes of reducing the costs and improving the efficiency of record-keeping. The term includes the development of records control schedules, the management of filing and information retrieval systems, the protection of essential and permanent records, the economical and space-effective storage of inactive records, control over the creation and distribution of forms, reports and correspondence, and the management of micrographics and electronic and other records storage systems.
RETENTION PERIOD. The minimum time that must pass after the creation, recording or receipt of a record, or the fulfillment of certain actions associated with a record, before it is eligible for destruction.
(Ord. 2012-02, passed 5-17-2012)
All municipal records as defined in § 35.35 are hereby declared to be the property of the city. No municipal official or employee has, by virtue of his or her position, any personal or property right to such records, even though he or she may have developed or compiled them. The unauthorized destruction, removal from files or use of such records is prohibited.
(Ord. 2012-02, passed 5-17-2012)
It is hereby declared to be the policy of the city to provide for efficient, economical and effective controls over the creation, distribution, organization, maintenance, use and disposition of all municipal records through a comprehensive system of integrated procedures for their management from creation to ultimate disposition, consistent with the requirements of the Texas Local Government Records Act, being Tex. Local Gov’t Code Chs. 201 et seq., and accepted records management practice.
(Ord. 2012-02, passed 5-17-2012)
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