§ 154.171 APPROVAL PROCESS.
   (A)   Pre-application conference.
      (1)   Prior to the preparation of a formal application for a major planned development, the applicant shall meet with the Planning and Zoning Board to discuss the proposed development. The Plat Officer shall inform the applicant of the village's plans and policies which may affect the development, the specific requirements for planned developments, and the procedures involved in submitting an application for a planned development.
      (2)   The Plat Officer may request the applicant to conduct a public information meeting about the project and provide notice to neighborhood groups.
      (3)   A pre-application conference is not required for a minor planned development, but may be scheduled at the applicant's or Plat Officer's request.
Submission requirements for a pre-application conference are contained in Table 154-1: Application Checklist for Planned Developments.
   (B)   Preliminary plan application requirements.
Preliminary plan review by the Planning and Zoning Board and review and approval by the Village Board is required for minor and major planned developments. Application requirements for a preliminary plan are contained in Table 154-1: Application Checklist for Planned Developments. Ten copies of all documentation should be submitted with the exception of the application form and fee.
   (C)   Planned development documents. In addition to the application requirements in Table 154-1: Application Checklist for Planned Developments , the application shall include the following information:
      (1)   Common address and legal description of subject property.
      (2)   A general description of the project and how the proposal relates to the purpose statements at the beginning of this subchapter.
      (3)   Present and proposed zoning, (if applicable).
      (4)   A list of conditions for future development, site plan review criteria, design features, required improvements, and other standards specific to the proposal that should be incorporated in the final plan.
      (5)   A list of any waivers or items required of the village which are part of the proposal.
      (6)   Any elements of the planned development which are based on any flexible requirements which are permitted in this subchapter.
      (7)   The most recent site plan, landscape development plan, and project data that have been submitted for approval, and any other exhibits, architectural drawings, or plans that document the development proposal being reviewed by Planning and Zoning Board.
      (8)   If the applicant intends to sell or lease all or a portion of the planned development after the project is approved, the application shall contain a statement indicating this intent. If applicable, the conditions of sale and maintenance of such developed properties shall be described and shall include a general description of any deed restriction, covenants, or other similar agreements.
      (9)   A description of the guarantee or covenants of ownership to be used for maintenance of any common open space.
      (10)   A development schedule indicating the proposed time frame for construction and improvements.
   (D)   Preliminary plan approval.
      (1)   Upon receipt of the application and supporting documents, the Planning and Zoning Board shall conduct a public hearing. Such hearings may be continued for purposes of revising the submitted application, or other documentation.
      (2)   The Planning and Zoning Board shall review the proposed planned development. The Commission shall make a determination on whether the following criteria have been met:
         (a)   The proposal advances the purpose statements of this subchapter.
         (b)   The proposal meets the minimum development requirements of this subchapter.
         (c)   The proposal adequately and appropriately incorporates the design guidelines in § 154.173 that are appropriate to the type of development being proposed.
      (3)   The proposed zoning is consistent with the Land Use Plan and is in the best interest of the public.
      (4)   Within 30 days after completion of the hearing, the Planning and Zoning Board shall forward its recommendation to the Village Board.
      (5)   The Village Board shall approve or deny the preliminary plan, based on the review criteria listed for Planning and Zoning Board review. Approval of the preliminary plan by the Village Board shall expire after 12 months, unless the final plan application is filed within 12 months of Board approval.
   (E)   Final plan application requirements. Final plan approval is required for all planned developments. Within 12 months following the approval of a preliminary plan by the Village Board, the applicant shall file for final plan approval. Requirements for final plan applications are contained in Table 154-2: Specifications for Required Plans and Drawings. Ten copies of all documentation should be submitted with the exception of the application form, fee, and preliminary plan.
   (F)   Final plan approval.
      (1)   Upon submittal of the final plan application, the Plat Officer shall review the application to determine if the final plan meets the requirements of the preliminary plan.
      (2)   If any requirement is absent or has been modified in the final plan application, or if new waivers are requested, the final plan application shall be referred to the Planning and Zoning Board. If the final plan conforms to the preliminary plan and no new waivers are requested, the final plan shall be referred directly to Village Board.
      (3)   The Planning and Zoning Board shall review the submitted documents and ascertain whether or not the final plans substantially conform with the purpose and intent of the approval preliminary plan and other provisions of this subchapter. Upon review of the final plan, the Planning and Zoning Board shall forward the final plan and supporting documents to the Village Board along with its recommendation.
      (4)   The final plan shall be presented to the Village Board to accept or reject within 30 days following Planning and Zoning Board action. If the plan is approved by the Village Board and the Village Attorney, upon direction of the application, shall deliver for recording all dedications, covenants, and such other documents as may be required by this subchapter to the Recorder's Office or other escrow agent for recording, but only after all documents and bonds required of this subchapter have been tendered to the village in satisfactory form.
(Ord. 2020-O-3, passed 2-18-2020)