Counseling and written reprimands shall become inactive after one (1) year from the date of the infraction provided that no minor infractions occur in the interim.
Once a counseling or written reprimand becomes inactive, said files shall be placed in a non-active status and shall not be used for the purpose of promotion, transfers or future disciplines.
Disciplinary actions other than counseling and written reprimands shall remain in the employee's file, but after a period of two (2) years may not be considered for the purpose of promotion, transfers or future disciplines.
Copies of counseling shall be maintained in the files at the Division and the Department of Human Resources, and no additional copies of Counseling will be distributed.