The Division or Department Head may at their discretion issue a written reprimand to an employee. Written reprimands may be given when an employee has not responded to counseling or when the employee's actions are such that counseling is considered inappropriate. A written reprimand is a warning that additional unacceptable behavior may result in more severe disciplinary action under Section 2106.23, Procedure but is not a prerequisite to action under Section 2106.23 Procedure. The following procedure must be followed when issuing a written reprimand:
A) The employee will be notified in writing of the pending charges and the date, time and location of the meeting to discuss the infraction. It should be done in a private manner which would not cause embarrassment to the employee.
B) The Local 2058 President, Vice President, or Chief Steward as designated by the Union President shall be notified of the meeting at which the written reprimand is to be discussed and served. Preferably the meeting should occur within five (5) workdays after knowledge of the infraction is gained; but in no case more than ten (10) workdays thereafter.
C) The Union President, Vice President, or Chief Steward as designated by the Union President is to be present along with the employee, the division head and any other necessary management personnel. The employee may not waive the presence of the Union President, Vice President, or Chief Steward as designated by the Union President.
D) Written reprimands may be appealed to Step Two of the grievance procedure. A meeting to review the matter is to be held within ten (10) workdays, with a decision due within five (5) days thereafter. No further appeal is permitted.
E) The reprimand shall be removed after twelve (12) months. If another reprimand is issued to that employee within one (1) year thereafter, that reprimand and any reprimands thereafter shall remain on record for sixteen (16) months.