(A) The Clerk shall exercise the powers and perform the duties conferred and imposed upon him or her by state law. He or she shall, in addition, perform the following duties.
(1) Keep in his or her possession the corporate seal, and affix it to all papers which require the village seal.
(2) Keep all records and papers belonging to the village; attend all meetings of the President and Board of Trustees; and keep a full record of the proceedings of the President and Board of Trustees in a journal.
(3) Execute all warrants for the payment of moneys and countersign and deliver the same when called for.
(4) Publish all ordinances and reports as required by law.
(5) Make copies of all papers duly filed in his or her office, transcripts for the journals, and other records filed in the Clerk’s office, and certify to the same under the corporate seal, whenever required; provided, when used by other than officials of the municipality, the appropriate fee shall be paid as adopted by the Village Board and listed in the Comprehensive Fee Schedule (Tinley Park Code of Ordinances, Table of Special Ordinances, Table XI).
(6) Record all ordinances passed by the President and Board of Trustees in a book or file to be kept for that purpose before the next regular meeting after the passage of the ordinances. He or she shall maintain the municipal code in an up-to-date manner.
(7) Issue notices of special meetings to all persons entitled thereto, when properly directed to do so; also, to the members of committees and to all persons whose attendance is required before any committee, when directed to do so by the chairman or any member of the committee.
(8) Maintain a record of all licenses granted under the ordinances of the village.
(9) Deliver to the officials of the village, and to all committees, resolutions and communications referred to the officials or committees by the President and Board of Trustees, and deliver without delay to the President all ordinances or resolutions requiring the approval of the President.
(10) Notify the person elected or appointed to any village office within five days after the results of any election is declared, or appointments made.
(11) File with the County Clerks, on or before the second Tuesday in September of each year, a certified copy of the tax levy ordinance for the current fiscal year.
(12) Keep accurate and detailed accounts of all moneys and funds of the village, as well as of all receipts, expenses, outlays, disbursements, and expenditures thereof; the same to be so systematized and arranged under their proper titles and headings, so that each separate fund and account will plainly and clearly show its own particular debit and credit, as well as from whom, when, and on what account, the same was received or paid out.
(13) Keep correct books, showing all moneys by him or her collected, and on what account, the exact condition of the particular funds or appropriation of the village and all unexpended balances thereof, the indebtedness of the village, in detail, whether bonded or otherwise, and generally the exact financial condition of the village, so far as practicable.
('77 Code, § 31.012)
(B) In addition to the duties herein provided the Clerk shall perform such other duties and functions which may be required by statute or ordinance. ('77 Code, § 31.023) (Am. Ord. 2019-O-081, passed 12-17-19)