Approval and award of cooperative, "piggy-back" or multiple awarded purchases shall be obtained from the Purchasing Officer for an amount of Seventy-five Thousand and no/100th ($75,000.00) Dollars or less and by the City Council for purchases in an amount exceeding Seventy-five Thousand and no/100th ($75,000.00) Dollars.
(a) Cooperative Purchasing. The bidding requirements of Sec. 3-10.201 shall not apply to the purchasing of any equipment or supplies which the Purchasing Agent determines to be in the best interest of the City to obtain through a cooperative competitive bidding procedure being prepared by and processed through another local, state, or federal governmental agency.
(b) Piggyback. If the Purchasing Agent determines it to be in the best interest of the City, the Purchasing Agent is authorized to "piggyback" onto or join into an existing written purchase contract obtained through a competitive bidding process prepared by and awarded by another local, state or federal government agency.
(c) Multiple Awarded Bids. Multiple awarded bids are generally conducted by larger government agencies. A competitive bidding process is conducted for a specified product. Several vendors whose product meets the specification are awarded the contract. Maximum item price and contract terms are established. If the Purchasing Agent determines it to be in the City's best interest, the Purchasing Agent is authorized to use federal, state, or other governmental agency multiple awarded contracts. Staff must obtain quotes from at least three vendors on the awarded contract list and award the bid to the lowest responsive and responsible bidder.
(§ 1, Ord. 1638-NS, eff. January 12, 2018)