Unless a micrographics/electronic storage program in a department is specifically exempted by order of the city, all microfilming/electronic storage of records will be centralized and under the direct supervision of the Records Management Officer. The Records Management Plan will establish policies and procedures for the microfilming/electronic storage of city records, including policies to ensure that all microfilming/electronic storage is done in accordance with standards and procedures for the microfilming/electronic storage of local government records established in rules of the State Library and Archives Commission. The plan will also establish criteria for determining the eligibility of records for microfilming/electronic storage and protocols for ensuring that a microfilming/electronic storage program that is exempted from the centralized operations is, nevertheless, subject to periodic review by the Records Management Officer as to cost effectiveness, administrative efficiency and compliance with Commission rules.
(1998 Code, § 2-216)