(a) Procurement card purchases shall meet all requirements of the County approval process. All purchases made with a procurement card shall meet the requirements of Chapter 177 of the Codified Ordinances, Section 5705.41 of the Ohio Revised Code, the process for the appropriation of County funds and the County approval process, including, but not limited to, where applicable, the approval of the Information and Technology Board and its subcommittees, completion of Part I travel forms and approvals for payments to the card provider.
(b) Program participants shall adopt a formal policy for the use of a procurement card.
Each program participant shall adopt a formal policy specific to the participant’s needs, for the use of a procurement card prior to being issued a card. This policy shall be no less restrictive than the County policy and shall include guidelines to ensure purchases are properly authorized and reconciled. Copies of the participant’s policy shall be provided to the county program administrator and to the Director of the Department of Internal Auditing prior to the issuance of a participant’s procurement cards. The participant’s department program coordinator shall be responsible for the enforcement of the policy in cooperation with the county program administrator.
(c) Payment of late fees and finance charges. No late fees or finance charges shall be paid unless authorized by County Council.
(Ord. 2007-186. Adopted 5-14-07.)