(a) Applicability. This Section shall apply to the purchase of all data processing and information systems technology goods, materials or services, including, but not limited to, hardware, software and network used by all County elected office holders, appointing authorities, offices, departments, boards, commissions, and agencies of the County of Summit funded in whole or in part with County funds.
(b) Definitions.
(1) "IT Board" shall mean the County Information Technology Board established by Article VIII of the County Charter, which has the sole authority to oversee, and to recommend all contracts to the Executive for, the planning, acquisition, implementation and operation of all data processing and information systems technology by the Office of Information Technology.
(2) "Office of Information Technology" shall mean the office established by Article VIII, Section 8.03 of the County Charter.
(3) "CIO" shall mean the Chief Information Officer established by Article VIII, Section 8.04 of the County Charter who heads the Office of Information Technology.
(4) "Purchase of data processing or information system technology" means a contract for professional services, a purchase contract for goods, materials or services, a purchase order for goods, materials or services, or any other purchase of goods, materials or services, which relates to data processing or information systems technology.
(c) Purchases. In addition to the requirements for the approval of purchases set forth elsewhere in this Chapter, the following rules shall apply to the purchase of data processing and information systems technology:
(1) Any purchase of data processing or information systems technology that exceeds the amount of seventy-five thousand dollars ($75,000.00) shall be approved by the IT Board.
(2) Any purchase of data processing or information systems technology that does not exceed the amount of seventy-five thousand dollars ($75,000.00) shall be made only upon the written approval of the CIO or the CIO’s designee.
(3) The approvals required by subsections (1) and (2) above, shall be obtained prior to any contract for the purchase of data processing and/or information systems technology being submitted for approval to the Board of Control and Council, where applicable, except where exigent circumstances dictate otherwise and, in such event, the purchase shall be approved by the IT Board or the CIO or the CIO’s designee as soon as practicable thereafter.
(Ord. 2015-436. Adopted 10-26-15; Ord. 2023-350. Adopted 11-27-23.)