(a) Purchase Contracts Exceeding $75,000.00. Any purchase for supplies, commodities, materials, equipment, furnishings or general services required by any department, division or office that exceeds the amount of seventy-five thousand dollars ($75,000.00), shall be made only through the Purchasing Division, following approval by the Board of Control and Council. Any purchase which exceeds the amount of seventy-five thousand dollars ($75,000.00) shall be expended only upon a written contract entered into in accordance with the procedures established in Section 177.05.
(b) Purchase Contracts less than Twenty-Five Thousand Dollars ($25,000.00). Any supplies, commodities, materials, equipment, furnishings or general services required by any department, division or office for which the cost exceeds twenty-five thousand dollars ($25,000.00) but is equal to or less than seventy-five thousand dollars ($75,000.00), may be purchased through the Purchasing Division by written contract upon authorization by the Board of Control, only after the Purchasing Director has sought and obtained three written quotes for the same. Such contracts shall be presented for certification pursuant to Section 5705.41 of the Ohio Revised Code and any amendments thereto and warrant issued upon order of the Executive.
Any supplies, commodities, materials, equipment, furnishings or general services, for which the cost does not exceed twenty-five thousand dollars ($25,000.00) may be provided by purchase order approved by the Purchasing Director, without obtaining either competitive bids or three written quotes for the same. Such order shall be presented for certification pursuant to Section 5704.41 of the Ohio Revised Code and any amendments thereto.
(c) Leases of Personal Property. Whenever equipment, machinery, furnishings, vehicles or similar property is required by any department, division or office, which may be obtained by lease or lease-purchase together with or without options for maintenance, repair or supply, an estimate of the total cost of a lease-purchase for such item shall be made by the head of the department, division or office, and such estimate shall be certified to the Executive.
(1) Any cost so certified which exceeds seventy-five thousand dollars ($75,000.00) on an annual basis, shall be expended only upon a written agreement authorized by Council.
(3) Any cost certified pursuant to subsection (a) hereof which does not exceed seventy-five thousand dollars ($75,000.00) per year for a term of up to five (5) years may be expended upon a written agreement authorized by the Board of Control.
(d) Renewals. Competitively bid contracts for general services and leases of personal property, where such contract or lease provides for its renewal and where the cost of each renewal is defined in the original contract or lease, may be renewed for up to five successive annual terms upon authorization by the Board of Control.
(Ord. 2007-480. Adopted 9-24-07; Ord. 2015-436. Adopted 10-26-15; Ord. 2023-350. Adopted 11-27-23.)