The Summit County Executive hereby adopts a policy and procedure for transmitting copies of public records by United States mail. This policy and procedure shall consist of the following provisions:
(a) The person asking for copies of public records shall be required to pay in advance the cost of postage and other supplies used in the mailing.
(b) The number of record requests from one person that will be fulfilled by United States mail shall be limited to ten per month, unless the person certifies in writing to the Executive that he or she does not intend to use the requested records for commercial purposes or to forward the requested records to another person who will use them for commercial purposes.
(c) For the purpose of determining whether to limit the number of public record requests to be fulfilled by mail to ten per month per person, “commercial” is defined as “profit-seeking production or the buying or selling of any good, service, or other product”, as required by Ohio R.C. 149.43(B)(3) and (E)(2)(C).
(d) For the purpose of determining whether to limit the number of public record requests to be fulfilled by mail to ten per month per person, “commercial”, as required by Ohio R.C. 149.43(B)(3), shall not include:
(1) Reporting or gathering of news,
(2) Reporting or gathering of information to assist citizen oversight or understanding of the operation or activities of government; or
(3) Nonprofit educational research.
(e) All requests for public records to be fulfilled by United States mail shall be sent within a reasonable period of time and copies of the requested records shall be made available at cost, as required by Ohio R.C. 149.43(B)(1) and 149.43(B)(3).
(Ord. 2000-034. Adopted 2-7-00.)