(a) This City of Struthers Credit Card Policy is setting parameter, policy and procedures for Credit card use. The City of Struthers has two types of Credit cards that are covered under this policy.
Type 1 Commercial Mastercard Bank Card.
Type 2 Store Credit Card.
(1) General Information for a commercial Mastercard provided by the City of Struthers banking institution. This describes the procedures for appropriate credit card use of a general commercial credit card. This is not intended to set parameter for store credit cards that can be removed from the Auditor's office. This credit Card will be established through the City of Struthers banking institution. The card will be kept in the sole possession of the Auditors Office. No employee shall remove the card from the Auditor's Office. The purpose of acquisition of a credit card is to acquire goods and services that can not be easily obtained without a credit card.
(2) General Information for credit cards to be used at commercial store locations. (Example: Lowes and Sam's Club)
This describes the procedures for appropriate credit card use of commercial store credit cards. This is not intended to set parameter for the commercial Mastercard that can not be removed from the Auditor's Office. Store credit cards shall be kept in the Auditor's office. Department heads and their appointees shall remove the credit card for use by obtaining the card from the Auditor's office. The card must be signed in and out and a log must be completed. A log will be provided. The employee shall leave the original receipt upon return of the card and make a copy to keep for their records. Each employee is responsible for the security of the card and for the purchase when made.
A. Purchasing guidelines. All City purchasing requirements are in effect for all Credit card purchases. All requests for use of the credit card shall be made in writing to the Auditor and preapproved by the Safety Service Director. The city will not reimburse or pay for sales tax. Sales tax charges, if applied, will be the responsibility of the employee. Therefore, the employee using the card is responsible to ensure that sales tax is not applied.
B. Misusing the Credit Card. The credit card represents the City's trust. Each user assumes the responsibility for the proper use of the credit card.
(b) The Credit Card cannot be used for the following:
Cash advances
Traveler's checks
Personal items or services
Capital equipment
Entertainment and entertainment venues
Purchase of alcoholic beverages
Purchase of tobacco
(c) Use of the credit card is at the sole discretion of the Auditor.
(Ord. 21-073. Passed 12-22-21.)