(a) Reservations.
(1) The use of the Struthers Multi-Purpose Center is by reservation only. One hundred (100) is the maximum number that can be accommodated at one time. No reservation will be accepted for groups in excess of this number, nor will more than this number of people be permitted on the premises. It is suggested that any persons considering rental of this facility virtually tour the premises prior to making the reservation by visiting cityofstruthers.com and clicking on the Mauthe Park page.
(2) The Multi-Purpose Center may be reserved between the hours of 9:00 a.m. and 10:00 p.m.
(3) All reservations may be made a maximum of one (1) year in advance and a minimum of fourteen (14) days from the requested reservation date. However, in extreme emergency cases such as bereavement, exclusions can be granted by the Mauthe Park Superintendent.
(4) All reservations require a credit card to confirm booking. The credit card will NOT be charged for reservation payment unless granted permission by the cardholder. The credit card will be kept on file until the reservation is completed.
(5) Reservations for children or teenage groups must be made by an adult 21 years of age or older.
(6) A non-refundable deposit of fifty dollars ($50.00) is required to secure your reservation, which must be made within three (3) business days of the reservation. Balance of one hundred fifty dollars ($150.00) (Resident)/one hundred seventy-five dollars ($175.00) (Non-Resident) is due Thirty (30) business days prior to your rental date to avoid cancellation. In the event that the renter must cancel, no refund will be granted UNLESS the original reservation date can be re-booked after cancellation. In such an event, all collected monies minus the non-refundable deposit will be refunded. However, in certain cases such as force majeure, deaths, etc., a full refund may be granted. Final approval rests on the Park Superintendent and the Parks Committee.
(7) If reserving the center less than a thirty (30) day window before event, payment is due in full within three (3) business days.
(b) General Regulations.
(1) Agreement. At the time of booking, you are agreeing to be bound by these guidelines by the General Rules and Regulations of The Multi-Purpose Room of Mauthe Park. A reasonable amount of clean-up by permit holder is expected by the end of the rental time. The permit holder is responsible for damages or incidents, which may occur during their event. Fees may be assessed for damages by the Superintendent and or designee if superintendent is not available. There will be a signed agreement for the walk around that the superintendent gives before reservation.
(2) Parties held by children or teenage groups must be attended by not less than one adult chaperone for each twenty-five (25) children or teenagers in attendance). Chaperones must be parents of the children or teenagers, or, in the event the group has an affiliation with a recognized youth organization. (Y.M.C.A., Girl Scouts, Church, School, etc.), the chaperones may be the adult sponsors or leaders of the group.
(3) The group renting the Multi-Purpose Center has the exclusive use of the facility during the hours of the reservation. The Multi-Purpose Center may only be used during the day and hours that have been paid for.
(4) Absolutely NO decorations to be hung from any walls, doors, pictures, fireplace or ceiling in the hall. Failure to comply will result in fines/additional charges for any damages incurred. Cameras will be monitored.
(5) Gambling in any form is prohibited.
(6) Confetti or rice is not permitted to be used in the building or on the premises.
(7) Disorderly conduct, boisterous or profane language will not be tolerated.
(8) No tents, inflatables (bounce houses, etc.) or any external non-permanent structures are allowed anywhere inside Mauthe Park.
(9) Once Multi-Purpose Center is opened, the renter must have someone in the Center until the end of the event. The City is not responsible for any theft of items or personal property.
(10) The renter is responsible for cleaning all bottles, cans, and table coverings, and must remove trash from building with the trash bags provided by hall and take out the back/rear door and deposit it in the Dumpster. Under no circumstances is trash or any equipment to be taken out the front door. Kitchen must also be reasonably clean. Renter must also sweep the facility and be sure that floors are clean.
(11) If the Mauthe Park Superintendent determines that the Multi-Purpose room was not left in reasonable condition after the completion of the reservation, a cleaning fee of fifty dollars ($50.00) will be charged to the credit card on file. Furthermore, if any property damage is incurred to the Multi-Purpose Room or all chattels contained therein, a fully itemized description and invoice of the damage will be mailed to the responsible party. Failure to pay this invoice could result in criminal and/or civil prosecution.
(12) All parties intending to serve alcoholic beverages must hire one (1) off-duty Struthers Police Officer at the rate of thirty dollars ($30.00) an hour with a minimum of four (4) hours. Contact Struthers Police Department at 330-755-9849 to make arrangements.
The possession and consumption of alcoholic beverages is permitted only within the Multi-Purpose Center; whereas the use of alcoholic beverages in the parking lot and lawn areas is prohibited. The possession and consumption of alcoholic beverages by persons under twenty-one (21) years of age is prohibited at all times.
(13) All individuals renting or utilizing the Multi-Purpose Building are expected to use and preserve Mauthe Park as outlined in this section.
(14) Violations of these regulations, including the maximum number of attendees permitted in accordance with subsection (a)(1) hereof will be cause for the termination of the event in progress and immediate forfeiture of all monies paid.
PLEASE NOTE: The possession of alcohol by any person and/or party goers, without prior City approval Section 10 is STRICTLY PROHIBITED and may result in the filing of criminal charges, including, but not limited to Criminal Trespassing and/or Disorderly Conduct. For safety of the premises and to protect the Cities best interest security cameras are being used.
(15) All Struthers City Employees receive a one-time discount per calendar year to rent the Struthers Multi-Purpose Center for the fee of one hundred dollars ($100.00).
(16) Absolutely no firearms are permitted in the multi-purpose room or anywhere else inside Mauthe Park.
(17) The Park Superintendent will advise and guide persons wanting to rent the multi-purpose room and the park and pavilion for a craft show, craft fair or anything similar on the proper rules and procedures. The Park Superintendent will then report all plans/arrangements to the Park & Recreation Committee as necessary. Signature will be required after a walk around is completed and before rental agreement.
(18) If there is a violation of these regulations, the person (s) who reserved the center may be cited for each violation and, if convicted, shall be punished by a fine of one hundred dollars ($100.00) per violation in addition to being cited for violating any other provisions of the Codified Ordinances.
(c) Cancellations. Reservations may be cancelled by giving a minimum of Thirty (30) business days’ notice to either the Mauthe Park Superintendent or the Mayor’s Executive Assistant. In the event that the renter must cancel, no refund will be granted UNLESS the original reservation date can be re-booked after cancellation. In such an event, all collected monies minus the nonrefundable deposit will be refunded. However, in certain cases such as force majeure, deaths, etc., a full refund may be granted. Final approval rests on the Park Superintendent and the
Parks Committee.
(d) Non-Discrimination Policy. It is hereby designated to be the continuing policy of the City of Struthers to do all things necessary and proper to secure for all its renters their right to equal treatment regardless of their race, color, creed, sex, marital status, religious belief, national origin or handicap.
(e) Rates.
$200.00 UP TO SIX (6) HOURS (RESIDENT)
$225.00 UP TO SIX (6) HOURS (NON-RESIDENT)
A DISCOUNTED RATE OF $100.00 FOR STRUTHERS CITY EMPLOYEES ONE-TIME PER CALENDAR YEAR (6) HOURS
$30.00 AN HOUR FOR ANYTHING OVER SIX (6) HOURS
Ord. 22-009. Passed 3-9-22.)