(a) Requirements of Ohio R.C. 153.50, 153.51 and 153.52, with regard to separate bids and separate contracts for each separate and distinct trade and kind of mechanical labor, employment or business entering into the improvement, shall not govern the bidding procedures of the City.
(b) Nothing in this section shall be construed as to authorize the City to proceed without competitive bidding for the general contract, to be awarded to the lowest and best bidder.
(c) Officers, boards or other authority of the City shall be permitted to grant one bid for all work and materials on one specific contract and shall not be required to contract with each individual trade, mechanical labor employment or business entering into the improvement.
(d) Should Council and the Administration determine that it is economically prudent to renew an existing contract for the general liability insurance of the City; health insurance; life insurance, or other insurance coverage, whether insuring the City, or providing benefits to employees of the City, nothing in this section shall be construed to require the formal bidding annually, under O.R.C. 735.05, or statute of similar import subject to the provisions of Section 133.06(e).
(e) However, the City shall solicit bids at least once every five (5) years for contracts for the general liability insurance of the City; health insurance; life insurance, or other insurance, or other insurance coverage, whether insuring the City, or providing benefits to employees of the City, pursuant to the following criteria:
(1) The Finance Director, or agent designated by the City, shall solicit informal bids or quotations from not less than threes sources, for the coverage the City seeks to obtain or provide;
(2) In addition thereto, the City of Streetsboro may choose to post in no less than two newspapers of general circulation in the City and/or on the City website or other electronic medium recognized as a standard in the industry, for not less than fourteen (14) days in advance of the day set for the receipt of quotation, notice that the City is soliciting informal quotes for insurance coverage the nature fo which shall be identified in the postings;
(3) Every company or individual quoting coverage to the City executes an affidavit, to be submitted simultaneously with his quotation, setting forth his or her relationship, if any, to any City of Streetsboro officer, Council Member, department head, or employee, either by blood or marriage; or alternatively, executes an affidavit avowing no such relationship by blood or marriage;
(4) The City of Streetboro receives non-collusion affidavits prior to executing any contract to provide coverage;
(5) All quotations shall be tabulated by the Finance Director and submitted to the Mayor and Board of Control for their review and written recommendation; shall be reviewed and approved by the Finance Committee of Council; and finally, shall be approved by ordinance of Council and signature by the Mayor.
(Ord. 2014-44. Passed 5-19-14.)