The following provisions shall govern rentals of City Parks.
(A) Park Rental Procedures. City residents and non-residents, age twenty-one (21) years and older, may reserve a pavilion facility at the City Parks located at: 900 E. Montgomery; 901 E. Montgomery; 102 W. Sixth; and 205 N. Union by contacting City Hall to reserve the date and facility. Reservations will be honored on a first-come, first-serve basis. The reservation applies only to the use of a pavilion and the restrooms servicing that pavilion. The playground and adjacent parks, if any, shall remain open for public use during the date and hours of the reservation. Reservations may apply between the hours of 8:00 a.m. and 11:59 p.m. (Ord. No. 1692; 08-26-13)
The hours of operation for City Parks and property shall be from sunrise to sunset, as those terms are defined by reference to generally accepted sources. However, officially sanctioned use of the City Parks by the corporate authorities, such as for organized sporting activities, special events, and pre- approved Park Rentals, are exempt from the requirements of this Section. Anyone found in the City Parks after hours and not otherwise subject to one of the exceptions contained herein, shall be guilty of Trespassing as set forth in Section 27-6-1, and shall be subject to appropriate fines for Ordinance Violations as authorized by State Law and City Code. Notwithstanding the above, the hours of operation for the Ball Fields, Soccer Fields and Skate Park shall be from sunrise to 10:00 p.m. (Ord. No. 1748; 08-25-14)
(B) Rental Fee, Deposit, and Indemnity Agreement. A deposit in the amount of Two Hundred Dollars ($200.00) for City residents, and Two Hundred Fifty Dollars ($250.00) for Non-City residents, shall be collected by City Hall at the time the application for rental of Duda Garden is received. For all other parks, a deposit in the amount of One Hundred Dollars ($100.00) for City Residents, and One Hundred Twenty-Five Dollars ($125.00) for Non-City Residents shall be collected by City Hall at the time the application for the rental is received. For all Parks, Tax Exempt Non Profit Organizations demonstrating 501(c) status may reserve the Parks at reasonable times and dates for no charge, subject to final approval and Park designation by the City. Upon inspection by City at the conclusion of the rental event, up to Fifty Dollars ($50.00) may be returned to Renters, if the reserved area restrooms, and immediate premises are free from trash and debris by 10:00 a.m. the following day. Renters shall forfeit their deposit in the event of damage, or in the event that the facilities and premises are not returned to their pre-rental condition at time of inspection. Renter shall be held responsible for any and all damages caused to municipal property during the hours of use as indicated on the reservation form corresponding to the rented facility, and shall further pay any and all costs and expenses, including specifically, but not limited to attorney’s fees, incurred by City in connection with Renter’s use of the subject facility and City’s recovery of damages to, costs incurred to repair the subject property. Renter further agrees to defend, indemnify and hold harmless City, City’s Officials, employees, and agents, from and against all costs, claims, demands or damages related to Renter’s use of the subject premises, and shall reimburse City for all costs and expenses incurred by City, including specifically, but not limited to legal costs and expenses, arising out of Renter’s use of the premises. No glass containers are allowed in City Parks. All trash cans must be emptied into the dumpster at the conclusion of the reservation. Failure to abide by these policies may result in total forfeiture of rental deposit.
(C) Execution of Reservation Form and Use of Premises. The City has prepared an approved Park Rental Form which is attached hereto as Exhibit A, which form may be amended from time to time by action of the City. By executing and submitting the City’s Park & Pavilion Reservation Form, the renter acknowledges understanding of the provisions of Section 31-2-1, and agrees to be bound by all provisions thereof. It is further agreed by City and Renter that the provisions of Section 31-2-1 are adopted and incorporated by reference in total into the Park Rental Reservation form executed by Renter, and that by submission of the Rental Form for consideration by City, and/or the use of the municipal facilities, renter accepts all terms and conditions thereof. (Ord. No. 1692; 08-26-13)