The head of each agency shall:
(a) Establish and maintain an active continuing program for the economical and efficient management of the agency.
(b) Make and maintain records containing sufficient and necessary documentation of the organization, functions, policies, decisions, procedures and essential transactions of the agency furnishing information required to protect the legal and financial rights of the City and of persons affected by the agency's activities.
(c) Assist the Administrator in the development of retention and disposal schedules.
(d) Comply with rules, regulations, standards and procedures issued by the Administrator.
(e) Obtain the Administrator's written approval before purchasing or acquiring any equipment or supplies used or to be used to store or preserve records of his agency. (1967 Code §2-14.12)