(A) All permanent full-time municipal employees referred to herein, with the exception of full-time firefighters assigned to a 24/48 schedule, shall be entitled to 10 hours of sick leave for each calendar month of service, provided that in each calendar month, 100 hours are worked. All full-time firefighters assigned to a 24/48 schedule shall be entitled to 13.5 hours of sick leave for each calendar month of service, provided that in each such calendar month, 135 hours are worked. The maximum sick leave which may be accumulated and carried forward to the following year by an employee is 1,600 hours. An employee who has exceeded the maximum of 1,600 hours accrued sick leave shall be entitled to convert sick leave hours to cash at the rate of two sick leave hours for one hour of pay for accrued hours in excess of 1,600. Calculation and payment of the converted hours shall be made once annually in January. Each permanent full-time municipal employee who has one year of continuous service as of June 28, 1967, shall be entitled to 120 hours sick leave, and shall accumulate additional sick leave at the aforesaid rate. The Mayor may, when in his absolute discretion he determines that a hardship exists, grant sick leave in addition to the total accumulated sick leave of any permanent municipal employee. Any sick leave over three scheduled work days in length must be substantiated by a doctor's certificate, acceptable to the city, stating the exact diagnosis of the employee's condition. The city also reserves the right to require a doctor's certificate for sick leave taken immediately prior to or immediately after a paid holiday or vacation leave. In addition to the foregoing, any permanent municipal employee may be granted up to three scheduled work days paid sick leave at the discretion of the Mayor, in the event of serious sickness or disability in the employee's immediate family. Immediate family means, grandfather, grandmother, father, mother, sister, brother, sister-in-law, brother-in-law, spouse, child or stepchild of the employee, the grandfather and grandmother of the employee's spouse, and mother-in-law and father- in-law of the employee. However, in the event of a catastrophic illness of a municipal employee’s spouse, child, stepchild, mother or father, the Mayor shall have the right to allow the municipal employee who is assigned to work the following schedules the following amounts of sick leave. Full-time permanent employees assigned to an 8-hour workday may be granted use of his/her sick leave up to 480 hours. Employees assigned to work an 8.5-hour workday may be granted use up to 477 sick leave hours. Employees assigned to the 24/48-hour work shift may be granted use up to 510 hours. Catastrophic illness is defined as a situation where the doctor has indicated that the individual’s illness is potentially fatal and irreversible, or where the individual has experienced a physical trauma that is life threatening. Any sick leave allowed due to the catastrophic illness of a municipal employee’s spouse, child, stepchild, father or mother that is requested for more than three scheduled work days in length shall be subject to periodic review of the individual’s ongoing medical condition.
(Ord. 86-1988, passed 12-21-88; Am. Ord. 85-1990, passed 12-5-90; Am. Ord. 36-1995, passed 6-7-95; Am. Ord. 21-1999, passed 4-21-99; Am. Ord. 68-2002, passed 9-18-02)
(B) Portability of sick leave is recognized to the extent that an employee has previously accumulated sick leave credit for any other governmental agency in the State of Ohio which he has not used as of the date of his termination with such agency. The previously accumulated sick leave of an employee who has been separated from the public service of another governmental agency of the State of Ohio shall be placed to such employee's credit on employment by the city, provided such employment by the city takes place within ten years of the date on which such employee was last terminated from public service with any other governmental agency in the state. An employee who is entitled to such credit shall be credited with the unused balance of his accumulated sick leave up to the maximum of the sick leave accumulation permitted by the city. The Mayor shall require such employee to furnish a satisfactory written, signed statement from the prior employer to establish his right to such sick leave credit.
(Ord. 30-1974, passed 4-17-74; Am. Ord. 5-1975, passed 2-19-75; Am. Ord. 75-1977, passed 12-21-77; Am. Ord. 45-1978, passed 8-16-78; Am. Ord. 9-1979, passed 5-16-79; Am. Ord. 68-1979, passed 11-21-79; Am. Ord. 9-1980, passed 5-7-80)
(C) (1) Conversion on retirement. An employee may elect, at the time of retirement from active service with the city, to be paid in cash for the value of his accrued but unused sick leave credit. There is no conversion on the first 400 hours of accrued sick leave. The conversion rate for accrued sick leave hours 401 through 800 shall be 3 to 1 (maximum 133.33). The conversion rate for accrued sick leave hours 801 through 1,200 shall be 2 to 1 (maximum 200). The conversion rate for accrued sick leave hours 1,201 through 1,600 shall be 1 to 1 (maximum 400) (total maximum 733.33 hours). In order to be able to convert his sick leave into cash, the employee must be retiring under the terms of either the Police and Fire Pension Fund or the Public Employees Retirement System and must have been employed by the city during the last ten years immediately prior to retirement. Such payment shall be made only once to any employee.
(2) Annual conversion. An employee who has attained the maximum of 1,600 hours accrued sick leave shall be entitled to convert sick leave hours to cash at the rate of two sick leave hours for one hour of pay for accrued hours in excess of 1,600. Calculation and payment of the converted hours shall be made once annually in January.
(Ord. 54-1987, passed 5-20-87; Am. Ord. 85-1990, passed 12-5-90; Am. Ord. 6-1993, passed 1-6-93; Am. Ord. 36-1995, passed 6-7-95; Am. Ord. 93-2002, passed 12-13-02)
(D) Insurance.
(1) Health insurance. As part of the Center for Local Government Benefits Pool, the city has adopted the associated High Deductible Health Insurance Plan as its new health insurance program for all full-time employees and their eligible dependents, as well as certain part-time firefighters beginning March 7, 2018. As part of the city's health insurance program, full-time employees and certain part-time firefighters will have the option of establishing Health Savings Accounts (HSA) or Health Reimbursements Accounts (HRA). The city will fund employees' HSA or HRA at certain levels in order to assist in the transition to the new health insurance program.
(a) The City of Springdale shall fund the employees' account (HSA or HRA) for the first plan year, beginning August 1, 2010, an amount equal to 100% of the appropriate deductible for each eligible full-time employee, as more fully set forth in Exhibit A attached to Ordinance 22-2010 and incorporated herein by reference.
(b) The City of Springdale shall fund the employees' account (HSA or HRA) for the second plan year, beginning August 1, 2011, an amount equal to 50% of the appropriate deductible for each eligible full-time employee, as more fully set forth in Exhibit A attached to Ordinance 22-2010.
(c) The City of Springdale shall make contributions to the HSA and/or HRA accounts for all current full-time employees participating in the city's Health Insurance Plan for the 2022 plan year, beginning August 1, 2022, in an amount up to 50% of the deductible for a full year, but shall not exceed $1,400 for single coverage or $2,000 for employee/spouse, employee/child, or family coverage provided the employee is in compliance with all requirements of the city's Health Insurance Program.
(d) The City of Springdale shall make contributions to the HSA and/or HRA accounts for all those employees who qualify under the city's Part-time Firefighter Health Insurance Program and are participating in the city's Health Insurance Plan for the 2022 plan year, beginning August 1, 2022, in an amount up to 50% of the deductible for a full year, but shall not exceed $1,400 for single coverage, or $2,000 for employee/spouse, employee/child, or family coverage provided the employee is in compliance with all requirements of the city's Health Insurance Program.
(e) The City of Springdale shall make contributions to the HSA and/or HRA accounts for all new full-time city employees or current full-time city employees changing coverage due to a qualifying event from single coverage to employee/spouse, employee/child, or family coverage on a prorated basis as set forth in Exhibit A attached to Ordinance 22-2022 and incorporated herein by reference provided the employee is in compliance with all requirements of the Health Insurance Program.
(f) Annual contributions shall be in amounts as determined by Council.
(Ord. 22-2010, passed 6-2-10; Am. Ord. 20-2013, passed 7-17-13; Am. Ord. 14-2015, passed 7-15-15; Am. Ord. 20-2016, passed 7-20-16; Am. Ord. 30-2017, passed 7-19-17; Am. Ord. 16-2018, passed 3-7-18; Am. Ord. 38-2018, passed 7-18-18; Am. Ord. 22-2019, passed 7-17-19; Am. Ord. 27-2021, passed 7-21-21; Am. Ord. 22-2022, passed 7-20-22)
(2) Dental insurance. Each permanent full-time employee who wishes to participate in the city's comprehensive dental program shall be included provided he or she pays the employee's share of the premium. The city shall pay the balance of the premium. The specific elements of the program will be as approved by the city from time to time and as communicated to the city employees.
(3) Life Insurance. The city will provide group life and accidental death and dismemberment insurance in the amount of an employee's annual base salary or $30,000, whichever is greater, for all permanent full-time employees.
(Ord. 86-1988, passed 12-21-88; Am. Ord. 85-1990, passed 12-5-90; Am. Ord. 6-1993, passed 1-6-93; Am. Ord. 82-1997, passed 12-17-97)
(E) Injury Leave With Pay. All full-time City employees shall be allowed injury leave with pay not to exceed twelve (12) months for each service-connected injury, subject to the provisions of this section.
(Ord. 86-1984, passed 12-19-84)
(1) Compensation during an approved injury leave with pay shall be the difference between any pay from Workers' Compensation for lost wages and the employee's wages during such injury leave.
(2) When an employee applies for injury leave with pay, he must execute:
(a) an agreement assigning to the City any such pay from Workers' Compensation during the period of the paid leave; and
(b) all necessary forms to process the appropriate claims with the Ohio Bureau of Workers' Compensation.
After approval of the injury leave by the Mayor, the City will issue a check to the employee each pay period equivalent to the employee's lost scheduled work hours for that period.
(3) Pending the decision of the Mayor on his application for injury leave with pay, an injured employee may be carried on personal sick leave. Upon approval of the application, all such sick leave, exclusive of the two initial scheduled work days lost, shall be restored to his credit.
(Ord. 54-1987, passed 5-20-87; Am. Ord. 82-1997, passed 12-17-97)
(4) In order to qualify for injury leave with pay, the injury must be reported as soon as is practical to the employee's department head, but in no case later than one full work day following the injury.
(Ord. 86-1984, passed 12-19-84)
(5) A report on the cause of the injury, signed by the employee's immediate supervisor and department head, shall be filed within two scheduled work days of the date of the injury.
(Ord. 54-1987, passed 5-20-87)
(6) The City's physician shall then be requested to submit a report concerning his evaluation of the proximate cause and nature of the injury. Injury leave with pay shall only be granted for injuries determined by the City's physician as having been caused by the actual performance of the duties associated with the employee's position.
(7) Failure of the employee to submit to an examination by the City's physician at a reasonable time scheduled by the City will result in the rejection of the employee's application for injury leave with pay.
(8) If, in the judgment of the City's physician, the injury is such that the employee is capable of performing his regular duties or light duties during the period of convalescence, he shall so notify the Mayor.
(9) No injured employee on leave shall be returned to work without the written approval of both his attending physician and the city's physician.
(10) If the employee's attending physician disagrees with a negative recommendation of the city's physician, the Mayor may defer granting the injury leave with pay until after the Bureau of Workers' Compensation has ruled on the employee's claim. During this period, the employee may draw against his accumulated sick leave to cover the lost time. In the event that the Bureau of Workers' Compensation rules in favor of the employee's claim, all such sick leave hours charged against the employee during the interim period will be credited back to his accumulated total and the injury leave with pay benefits will be granted.
(11) An employee shall not receive vacation, holiday, or sick leave pay during an injury leave with pay. Nor shall the injury leave with pay period be used in computing holiday or sick leave credit. However, the injury leave with pay period shall be used for computing vacation and longevity pay credit.
(12) Whenever an employee is required to leave work because of a work-related injury, he shall be paid for the remaining hours of that work day, or shift, at his regular rate. Such time shall not be charged to leave of any kind.
(Ord. 86-1984, passed 12-19-84)
Cross-reference:
Sick leave donation program, see § 32.23